Remote Executive Assistant Associate - Operations & Project Management; LATAM

Puesto: Remote Executive Assistant Associate - Operations & Project Management (LATAM)
Description
Freed Up is seeking a highly proactive and detail-oriented  Executive Assistant Associate (EA)  to support the Founder & CEO of a fast-growing, systems-driven organization. This role is ideal for someone who thrives on structure, accountability, and clarity — and who can act as a true extension of the executive by turning complexity into calm, repeatable execution.
We are a high-performance team built around ownership, responsiveness, and continuous improvement. The Executive Assistant will play a critical role in stabilizing and scaling the CEO’s day-to-day operations, acting as his “functioning memory,” improving written communication quality, and ensuring nothing slips through the cracks.
This role goes beyond traditional administrative support. You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.
This is a  full-time, remote position  requiring exceptional written communication, strong follow-through, comfort with sensitive information, and the ability to proactively manage both professional and limited personal tasks.

Location:

Fully Remote
- Mexico
Job Type:  Full-Time
Salary:  $1000 - $1,800 per month (based on experience)

Requirements
3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
Exceptional written communication skills — must be a stronger writer than the executive.
Proven ability to  follow and replicate structured formats
Strong organizational and execution skills
Comfortable acting as a “memory system” for a fast-moving CEO.
Strong organizational instincts and follow-through.
Strong understanding of  U.S. business culture and communication style
Ability to work with systems and SOPs (Standard Operating Procedures)
Capability to anticipate needs and provide context-based assistance
Able to handle confidential and sensitive information responsibly.
Tech-comfortable and adaptable to evolving systems and tools.
Thrives in high-accountability, high-clarity environments.
Technical Requirements:  Reliable high-speed internet and a modern home office setup.

Key Responsibilities    Email & Communication Management
Triage emails twice daily (morning and afternoon)
Draft, edit, and manage emails in the founder’s voice and tone
Ensure all communication follows  clear, repeatable formats and high standards
Coordinate client communication while maintaining professionalism and accuracy
Organize emails into four folders:  Action Needed,   Read Later,   If Interested,  and  Follow Up
Proofread and edit all outgoing communications to improve clarity and accuracy.
Meeting & Calendar Coordination
Act as a gatekeeper for Executive's calendar
Manage complex scheduling across client and internal meetings
Coordinate logistics, including  confidential meeting arrangements
Prioritize high-value meetings and optimize calendar flow
Implement and protect Executive's ideal weekly calendar template with blocked time for deep work
Ensure Executive's schedule adheres to his template approximately 70-80% of the time
Account for Execuitive's in-person office time (2-3 days per week in Seattle)
CRM Management & Data Integrity
Maintain a  clean, accurate, and fully up-to-date CRM system
Ensure all records include:
Complete contact details
Proper formatting and structure
Correct hyperlinks and notes
Continuously improve CRM organization for usability and efficiency
Task Delegation & Tracking:
Consolidate insurance information
Organize personal documents and digital records
Create consent forms for medical appointments
Lead  weekly check-ins  to review progress and refine processes
Track task completion and ensure clear communication loops
Proactiv…