Real Estate Closing Coordinator

Description
Real Estate Closing Coordinator – Remote | PST Hours    Position Type:  Full-Time Contract (40 Hours/Week)

Location:

Remote | Must Be Available During PST Business Hours

About the Role   At Pavago, one of our clients is hiring a  Real Estate Closing Coordinator  to support high-volume real estate transactions and help agents operate more efficiently throughout the closing process.
This is a fast-paced, operations-focused real estate coordination role where you’ll assist with:
offer drafting
addendums
inspection coordination
transaction workflows
communication and documentation
closing coordination
You’ll work closely with the internal agent team to ensure transactions move smoothly, efficiently, and on time.
If you thrive in:
real estate transaction coordination
fast-moving operational environments
detail-oriented workflows
startup-style teams
this role is a strong fit.

About the Company   Pavago is hiring for one of its clients — an innovative real estate brokerage leveraging technology and operational efficiency to improve the home buying and selling experience.
The company combines experienced real estate professionals with modern systems and technology to streamline transactions and improve outcomes for homeowners.

What You’ll Own    Transaction & Closing Coordination    Support agents throughout the full closing process
Assist with:
offer drafting
purchase agreements
addendums
transaction documentation
Coordinate inspections and follow-ups
Ensure all transaction timelines and documentation remain organized and accurate

Agent Support & Operational Execution    Respond quickly to internal agent requests and operational needs
Help agents maximize transaction efficiency and closing volume
Maintain strong responsiveness throughout PST business hours
Support operational workflows during high transaction periods

Communication & Coordination    Communicate professionally and efficiently through:
email
text
Slack
Coordinate with internal teams, clients, and transaction stakeholders
Ensure all parties remain aligned throughout the transaction lifecycle

CRM & Systems Management    Maintain accurate records across:
CRM systems
Docu Sign Rooms
internal communication platforms
Keep transaction files organized, updated, and accessible
Support clean operational documentation and workflow tracking

What Makes You a Strong Fit    You are highly organized and process-driven
You communicate clearly and respond quickly
You are coachable, adaptable, and eager to learn
You can work independently in a remote environment
You thrive in fast-moving startup environments
You enjoy supporting operational workflows and transaction coordination

Requirements (Must-Have)    Experience & Background    Experience in:
real estate transaction coordination
closing coordination
administrative support
real estate operations
Familiarity with:
offer drafting
inspections
transaction workflows
closing coordination processes

Technical Skills    Experience using:
CRM systems
Docu Sign Rooms
Slack
Google Workspace
Strong organizational and documentation skills
Comfortable managing multiple active transactions simultaneously

Communication & Availability    Strong written and verbal English communication skills
Ability to work:
9:00 AM – 6:00 PM PST
Availability after business hours when deal volume requires additional support
Reliable remote work setup and stable internet connection

Nice to Have    Experience supporting U.S.

-based real estate teams
Startup or fast-growth environment experience
Familiarity with residential real estate transaction workflows
Exposure to high-volume transaction coordination environments

What a Typical Day Looks Like    Draft offers and addendums
Coordinate inspections and transaction updates
Respond to agent requests and operational needs
Update CRM records and…