Medical Executive Virtual Assistant

We're looking for a

Medical Executive Virtual Assistant

to provide remote clinical and administrative support for a multi-location healthcare group based in the United States. This is not a general VA role. You will be embedded in the daily operations of a U.S. clinic, handling patient communication, administrative workflows, and clinical support tasks under the direction of the client's team.
If you hold an MD or PharmD and want a flexible remote role that still puts your training to use, this role is worth reading.
Why You'll Want to Join

You will be paid in

USD

(bi-monthly: every 15th and 30th)
Paid Time Off

in accordance with company policy
Observance of

Holidays

per company guidelines
100% remote setup

so you can work wherever you're most productive
Work directly with a U.S.

-based clinical team in a structured, secure environment
Training is available for the right candidates with solid clinical fundamentals
What You'll Work On

Patient Communication and Inbox Management
Manage inbound and outbound patient communication including calls, texts, and inbox
Handle fax and email triage for the clinical team
Coordinate referrals and follow up to ensure nothing falls through
Clinical Support
Support prior authorization processes
Assist with lab result review and patient follow-up coordination
Prepare charts ahead of scheduled appointments
Perform quality checks and chart audits
Administrative and Documentation
Verify insurance and manage documentation and medical records tasks
Maintain organized, accurate records across all patient interactions
Work within monitored, secure systems provided for client access
What You Bring

Medical degree (MD) or pharmacy degree (PharmD), required not preferred
Fluent English, spoken and written, with clear and professional communication
Comfortable working directly with U.S.

-based clinical and administrative staff
Solid understanding of HIPAA compliance and patient confidentiality standards

Experience with EMR or EHR systems, with eClinical

Works familiarity as a strong plus
Detail-oriented and organized: you close the loop without being asked
Able to work on a U.S. time zone schedule
Stable internet connection and a private workspace
Nice to Have

Prior authorization or insurance verification experience
Familiarity with U.S. referral coordination workflows
Experience in a remote healthcare support or telehealth environment

How to Apply

Please include:
Your

updated resume
A

short Loom video (1 to 2 minutes)

introducing yourself, describing your clinical background, and explaining how your medical training translates to this type of remote support role
Only candidates who submit a Loom video will be moved to the next step of the hiring process.
If your clinical background is solid and you want a remote role that puts your training to work inside a real U.S. healthcare operation, this role gives you the structure, the systems, and the direct patient impact to do meaningful work from anywhere.

Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients:
Initial Application

- Submit your application and complete our prequalifying questions
Video Introduction

- Record an video introduction to showcase your communication skills and work experience
Role-Specific Assessment

- Complete a homework assignment tailored to the position (if applicable)
Recruitment Interview

- Initial screening with our talent team
Executive Interview

- Meet with senior leadership to discuss role alignment
Client Interview

- Final interview with the client team you'd be supporting
Background & Reference Check

- Professional reference verification
Job Offer

- Successful candidates receive a formal offer to join the team
Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.