Administrative Specialist – Management

Puesto: Administrative Specialist – Travel Management
Location: Castro e Marzán

工作职责：
1、差旅制度制定与优化
制定公司差旅制度，并根据市场变化，例行刷新制度。
收集员工反馈，维护和优化差旅政策和流程，提高效率。
2、差旅安排与预订
根据公司差旅政策，协助员工预订机票、火车票、酒店，租赁车辆等。
处理航班取消、行程变更等突发情况，协助员工调整计划。
3、费用管理与付款
收集、审核供应商票据，确保费用真实准确，并完成付款。
定期汇总和分析差旅费用支出，提供相关报表及改善建议，优化差旅成本。
4、供应商管理
维护与差旅相关的供应商关系，包括旅行社、酒店、航空公司、租车公司等。
定期评估供应商表现，确保服务质量符合公司及员工需求。
5、政策宣导与员工沟通
解答员工关于差旅安排、报销流程等方面的疑问。
对差旅政策进行宣导。
6、其他支持工作
完成主管安排的其他事务。
任职要求：
1、大学以上学历，有差旅或行政工作经验者优先考虑。
2、有可以在西班牙合法工作的居留，中文+西语流利，英语为加分项，听说读写无障碍。
3、熟练使用office办公软件。
4、具备良好的沟通能力，责任心强，热情大方。

汇报对象：
欧洲区行政区域代表

工作地： 西班牙马德里
联系邮箱：

Administrative Specialist – Travel Management

Job Responsibilities:

1. Travel Policy Development & Optimization
Establish and regularly update company travel policies in response to market changes.
Collect employee feedback, optimize travel policies and processes, and improve internal efficiency.
2. Travel Arrangements & Bookings
Assist employees in booking flights, train tickets, hotels, and rental vehicles in compliance with company travel policies.
Handle unexpected situations such as flight cancellations or itinerary changes and assist employees in adjusting their plans.
3. Expense Management & Payments
Collect and review supplier invoices to ensure accuracy and authenticity before processing payments.
Regularly compile and analyze travel expenses, provide relevant reports and improvement suggestions, and optimize travel costs.
4. Vendor Management
Maintain relationships with travel-related vendors, including travel agencies, hotels, airlines, and car rental companies.
Conduct regular evaluations of vendor performance to ensure service quality meets company and employee needs.
5. Policy Communication & Employee Support
Address employee inquiries regarding travel arrangements, reimbursement procedures, etc.
Promote and communicate travel policies to employees.
6. Other Support Tasks
Complete other tasks assigned by the supervisor.

Job Requirements:

1. Bachelor's degree or above; experience in travel coordination or administrative work is preferred.
2. Holding a valid permit to legally work in Spain. Fluent in Chinese and Spanish;
English proficiency is a plus, with strong reading, writing, listening, and speaking skills.
3. Proficient in Microsoft Office software.
4. Strong communication skills, a sense of responsibility, and an enthusiastic and approachable personality.

Reporting To:
Administrative Regional Representative for Europe.

Workplace:
Madrid, Spain
Contact Email: