Academic Operations Assistant​/Registrar

Location: Castro Caldelas

ACIL is an international innovative school. We believe education should be personalized, relevant, and built around student potential. As we continue to grow, we're looking for an Administrative Assistant / Registrar who will become the right hand of our Academic Director and play a critical role in keeping our academic operations running smoothly.

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This is not a routine administrative position.

One day you might be helping a family through the enrollment process. The next, you might be updating student records, preparing transcripts, designing the weekly school newsletter, creating forms for data collection, improving workflows, or solving a problem nobody has solved before.
We're looking for someone who enjoys bringing order to complexity, loves learning new things, and takes ownership without waiting to be asked.

Qualifications
Strong Administrative Assistance and Clerical Skills, including record-keeping, data entry, document management, and office organization.
Familiar with core elements of the American education system, including credits, GPA calculations, transcripts, graduation requirements, and academic records.
Professional Phone Etiquette and Communication skills, with the ability to interact clearly and respectfully with students, families, staff, and external partners.
Experience in Executive Administrative Assistance, supporting leaders with scheduling, meeting coordination, and confidential correspondence.
Prior experience in a school, college, or education-focused environment is preferred, especially in registrar or student services roles.
Comfort working with digital tools and student information systems; proficiency with office software (e.g., spreadsheets, word processing, email, calendars).
High attention to detail, reliability, and the ability to manage multiple tasks and deadlines in a dynamic environment.
Strong organizational and problem-solving abilities, with a service-oriented mindset and commitment to a positive school culture.
Strong attention to detail and commitment to accuracy.
Fluency in English; additional language skills are an asset in a diverse international community.

Bonus Points
Experience in a school or educational environment.

Experience with FACTS SIS or another Student Information System.
Experience working with accredited American schools.
Canva design experience and strong visual judgment.
Strong Google Workspace skills.
Experience managing databases, records, or administrative systems.

What Success Looks Like
Student records are accurate and organized.
Families receive timely and professional support.
Admissions run smoothly.
Academic documentation is always up to date.
Systems become more efficient over time. xiphteb
The Academic Director knows things are handled.