Bilingual Operations Finance and Executive Support Manager

Location: Estepona

Bilingual Operations, Finance and Executive Support Manager
English and Spanish | Predominantly remote | Regular availability in Estepona | 20-25 hours initially, with scope to grow to 40

About Revive

Revive develops and operates technology-enabled powerbank rental services across Spain and other European markets. We work with hospitality venues, hotels, airports, events and other high-footfall locations. Our business combines commercial partnerships, physical operations, customer service, payment flows and technology.
As we expand across several regions and projects, we are looking for a highly reliable, commercially aware and exceptionally organised professional to strengthen our financial administration, operations and executive follow-through.

The role

This is a high-trust ownership role, not a conventional diary-management or administrative position. You will work directly with the founder and ensure that payments, documents, deadlines, customer commitments and follow-ups remain visible and under control.
You will manage the administrative and financial backbone of the business while supporting operations, customer and supplier coordination, CRM discipline and process improvement.

The right candidate is financially accurate, operationally practical, commercially aware and comfortable using technology to improve how the company works.

Working arrangement

Predominantly remote, with the ability to attend meetings in or around Estepona when required.
Approximately 20-25 hours per week initially, with the possibility of expanding to 40 hours depending on capability, availability and scope.
Normally two or three focused online or in-person meetings per week, typically lasting one to two hours. Contact will be more intensive during onboarding.
Flexible organisation of working hours, combined with dependable availability during agreed weekday windows.
Professional flexibility during critical bookkeeping, payment and reporting deadlines, selected events and urgent customer or operational incidents. This does not require permanent availability.
You will independently control your own area, obtain missing information and hold senior stakeholders, including the founder, accountable for agreed actions and deadlines. We value outcomes and clear communication, not presenteeism.

What you will own

Financial administration and control
The external accountant remains responsible for statutory accounting and tax filings. You will ensure that the underlying administration is complete, accurate and timely.
Maintain an accurate overview of payments, invoices, deadlines, outstanding balances and recurring obligations.
Organise financial records, prepare complete bookkeeping handovers and liaise proactively with the external bookkeeper.
Resolve missing documents, inconsistencies and unexplained transactions.
Support bank and payment-provider reconciliations and maintain cash-flow and payment-control overviews.
Coordinate venue commission statements and supplier payments where applicable.
Escalate overdue items, discrepancies and material risks without waiting to be asked.

Executive and administrative support
Maintain an action register and convert decisions into owned, time-bound tasks.
Coordinate relevant meetings, correspondence, documents and selected appointments.
Draft professional emails and business documents in English and Spanish.
Organise contracts, certificates, insurance documents, corporate records, registrations and administrative portals.
Follow up persistently for missing decisions, documents and actions.

CRM, commercial and customer administration
Maintain accurate CRM information, monitor overdue follow-ups and support partner documentation.
Ensure agreements and important correspondence are stored correctly.
Coordinate commercial-to-operational handovers after partnerships are signed.
Provide fast, accurate and professional back-office support to customers and partners.

Projects, systems and process improvement
Coordinate selected projects using clear owners, deadlines and concise status reporting.
Document and improve recurring workflows.
Identify administrative bottlenecks and propose practical solutions.
Support the responsible implementation of AI tools and automations.
Test new processes and identify valuable next actions when immediate priorities are under control.

Authority, confidentiality and controls
You will receive meaningful ownership and system access. You may prepare payments, but final approval remains subject to Revive's authorisation…