AP Operations Specialist

Location: San Fernando de Henares

The  European AP Operations Specialist  position reports directly to the European AP Operations supervisors and Global Accounts Payable Operations and Master Data Manager at JBT SSC. The  North America AP Operations Specialist  position reports directly to the Global Accounts Payable Operations and Master Data Manager at JBT SSC.

The AP Operations specialist is responsible for assisting in invoice processing through AP Advantage, including entry of invoices, problem analysis and resolution.

Important qualities for this position are focus on data accuracy, time management and efficiency, data details oriented as well as constructive collaboration with other departments, internal customers, and any other stakeholder. Timely delivery is key for full compliance with our Global Service Level Agreement. All activities under scope need to be executed under the strongest Internal Controls framework.

Candidate Profile
Core Competencies

Ability to perform under pressure and deliver under tight deadlines.

Teamwork, detail oriented and multitask.

Problem solving

Planning and organizing

Excellent customer service skills

Communication and teamwork

Commitment

Efficiency and organization

Detail oriented

Skills

Different ERPs knowledge

SOX/SOD/Internal Controls proficiency.

Intermediate knowledge of Microsoft Office, specifically Microsoft Excel

Data Accuracy

Strong ability to work with minimal supervision.

Education/Experience

Bachelor’s Degree, preferably in Accounting or Finance; will consider years of experience in replacement of degree.

At least 2 years of related professional experience or equivalent combination of education and experience

Experience in Accounts Payable and financial systems.

Experience in communication with business internal customers and external suppliers to resolve issues

High English level (B2-C1), good written and oral communication skills.

Mobility

Travelling internationally might be required occasionally.

Duties and

Key Responsibilities

Utilize APAdvantage automation tool to drive invoice processing, approvals, efficiencies, automation and compliance.

Invoice booking process directly on ERP for certain Entities.

Invoice VAT codes review.

Review of APAdvantage correspondence and exception inbox.

Processing of vendor invoices and credit memos.

Weekly meetings with purchasing teams to resolve issues and improve processes.

Leasing invoices review and processing.

Utilities’ invoices review and processing.

Provide assistance to facilitate the recording of expenditures.

ERP knowledge to perform any analysis needed to complete the invoice booking process.

Constant cooperation with AP Accounting team and other SSC departments.

Communication with internal and external stakeholders.

Communicate higher level / more complex issues to AP Supervisor and/or Global AP Operations Manager.

Other projects and responsibilities may be added to the company’s discretion.

Cooperation with APAdvantage owner (PNC) and JBT IT teams.

Advanced payment invoices analysis and booking process.

Intercompany tableau report analysis to review and process IC PO invoices

Location
Position based in Madrid (San Fernando de Henares) and limited travelling within European Union or USA might be required.

We are excited to meet individuals who are enthusiastic about making things happen, take personal responsibility and appreciate seeing the direct results of their work in the final product. We are a fast-growing company and offer our top teams a diverse and challenging range of tasks in a respectful corporate culture. Your contributions are appreciated and have a significant impact! Join us and be part of our team!

Benefits

Competitive compensation package

The ability to work in an established international and fast-growing company with great opportunities for personal development

A work environment where we value individual initiatives

Continuous development and improvement, and always together as a team

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.

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