Contract Administrator

Position Overview:

We are seeking a highly organized and detail-oriented Contract Administrator to join our team on a full-time basis. The successful candidate will be responsible for managing the signature process for contracts, assisting the legal team with administrative tasks, and supporting the Deal Desk team by amending various commercial documentation. Proficiency in using Docu Sign for contract execution is essential.

Key Responsibilities:

Manage Signature Process:  Oversee and facilitate the signature process for contracts, ensuring timely and accurate completion of all necessary approvals and signatures through Docu Sign.

Docu Sign Expertise:  Utilize Docu Sign to ensure contracts and other legal documents are signed and stored securely in our internal legal folders, maintaining accurate records of all signed agreements.

Contract Review & Comparison:  Compare and verify final versions of documents to ensure consistency and accuracy before they are sent for signature.

Legal Administrative Support:  Assist the legal team with ad-hoc administrative tasks, such as organizing legal files, managing correspondence, and preparing documents for review.

Amendments & Documentation Support:  Assist the Deal Desk team by drafting, reviewing, and making amendments to contracts, agreements, and various commercial documents in accordance with company policies and legal guidelines.

Drafting Novations:  Prepare and draft novation agreements as needed, ensuring all contractual obligations are properly transferred and compliant with legal standards.

Qualifications:

1-3 years’ experience as a Contract Administrator, Legal Assistant, or in a similar role.

Proficiency in using Docu Sign for managing the contract signature process is required.

Strong understanding of legal documentation, contract processes, and administrative support.

Fluency in English.

Intellectually curious and enthusiastic about experimenting with and leveraging AI.

Excellent attention to detail, particularly in reviewing, comparing, and amending contracts and legal documents.

Ability to handle sensitive and confidential information with discretion.

Strong organizational skills with the ability to manage multiple tasks and meet deadlines.

Proficiency in Sharepoint, Salesforce, Coupa and MS Office Suite (Word, Excel, PowerPoint).

Knowledge of contract law, commercial agreements, and novation drafting is a plus.

Preferred

Skills:

Proficiency in Spanish, Portuguese or any other language is desirable.

Prior experience supporting legal and deal desk teams.

Familiarity with other electronic signature platforms and contract management systems.

Education:

Bachelor’s degree preferred, but not required based on experience.

About Us

Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners, the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk, build greater resilience and make better decisions, faster.

At Diligent, we're building the future with people who think boldly and move fast.  Whether you're designing systems that leverage large language models or part of a team reimaging workflows with AI, you'll help us unlock entirely new ways of working and thinking.  Curiosity is in our DNA, we look for individuals willing to ask the big questions and experiment fearlessly - those who embrace change not as a challenge, but as an opportunity.  

The future belongs to those who keep learning, and we are building it together.  At Diligent, you’re not just building the future - you’re an agent of positive change, joining a global community on a mission to make an impact.
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What Diligent Offers You

Creativity is ingrained in our culture.  We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients

We care about our people.  Diligent offers a flexible work environment, global days of service, comprehensive health…