Legal Assistant

LEGAL ASSISTANT
Position Profile
ABOUT THE ORGANIZATION
A high-growth, values-driven legal organization focused on building a fulfilling legal career where ambitious legal work and real work/life balance can coexist. The organization is committed to empowering clients, creating meaningful impact, and fostering a positive and sustainable professional environment.
The organization has experienced significant growth in recent years and places strong emphasis on client service, team experience, quality of work, and a healthy workplace culture

Position Overview
The Legal Assistant provides hands-on, day-to-day support to attorneys and staff, taking recurring administrative tasks off their plates so the team can focus on client work and larger projects. This is an execution-focused role: the person in this position is expected to follow established workflows and systems reliably and efficiently. Strong attention to detail, follow-through, responsiveness, accountability, and a willingness to handle repetitive administrative work are essential.

Key Responsibilities
1. Matter & Case Administration

• Professionally handle client intake.

• Draft and send engagement letters to clients for signature.

• Create and maintain legal matters in Clio and Notion.

• Create and maintain client folders in One Drive.

• Support engagement letter follow-up and collections follow-up and tracking.

• Support the team with billing tasks.
2. Inbox & Communications

• Manage shared and individual inboxes toward an “Inbox Zero” standard by sorting, flagging, and responding to routine messages.

• Assist attorneys with scheduling new-client meetings, ensuring Partners are prepared for meetings and that meetings are scheduled within desired working hours.
3. Document & File Management

• Organize and save documents in One Drive and Notion, following established folder and naming policies.

• Maintain document consistency and accessibility across systems.

• Coordinate with IT support, as needed, to help team members troubleshoot document and One Drive issues.
4. Linked In Support

• Create lists of prospective clients using Linked In Navigator.

• Send Linked In connection requests to prospective clients from attorney Linked In accounts.

• Remove Linked In connection requests that are more than three months old.

• Schedule and publish Linked In posts 1–2 times per week.
5. Event & Travel Coordination

• Support conference planning logistics, including flights, hotels, and registration.

• Support law firm retreat planning logistics, including flights, hotels, agendas, and programming.
6. Website Support

• Assist with routine Word Press website updates and maintenance tasks as directed.
7. General Administrative Support

• Handle other ad hoc administrative tasks as assigned.
Qualifications
English:

Fluent in English with excellent English grammar skills.
Legal

Experience:

5+ years of Paralegal experience, OR a recent law school graduate with at least 2 years of experience working within a law firm.
Organization & Detail:
Highly organized, detail-oriented, and reliable in executing established processes.
Administrative Execution:
Comfortable with repetitive and administrative tasks while maintaining accuracy, consistency, and follow-through.
Technology:
Quick to learn new technology tools and comfortable working with systems such as Clio, Notion, and One Drive.
Communication:
Strong written communication skills.
Core Values & Behavioral Fit
Excellence  Delivers excellent work and takes pride in quality and accuracy.
Reliability & Accountability   Does what they say they will do and promptly communicates when original plans change.
Integrity   Does not hide problems, addresses issues directly, and acknowledges and corrects mistakes.
Growth   Wants to learn, is willing to…