Executive Assistant

MIDAD Energy
"Energy company based in Madrid is seeking talented professionals to join our dynamic team and fill the following position, contributing to innovative projects across Spain and North Africa. If you are passionate about driving excellence in the energy sector, we invite you to explore this exciting opportunity."
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-------------- Executive Assistant / Madrid -------------
- Location:

Madrid, Spain

Job Summary:

Provide  high-level administrative and operational support  to MIDAD Energy’s executive leadership, focusing on  North Africa operations  (Algeria, Libya). Act as the  primary liaison  between Madrid HQ and North African teams, managing  schedules, communications, travel, and confidential documents  with professionalism and efficiency.

How to Apply:

Send your  CV + cover letter  to [] with the subject:  “Executive Assistant – Madrid” .  (Only shortlisted candidates will be contacted.)

Key Responsibilities:

Executive Support:
Manage  calendars, meetings, and travel logistics  (including North Africa trips).
Prioritize tasks and resolve scheduling conflicts for executives.
Communication & Coordination:
Serve as the  main point of contact  for internal/external stakeholders (including North African partners).
Draft  correspondence, reports, and presentations  in English, French, and Spanish.
North Africa Operations Liaison:
Coordinate  logistics, permits, and communications  between Madrid and North African offices.
Support  cultural and operational alignment  across regions.
Document & Information Management:
Maintain  confidential records, contracts, and reports  related to North Africa projects.
Prepare  meeting agendas, minutes, and follow-up actions .
Office & Administrative Management:
Oversee  office operations, expense reports, and vendor relations .
Assist with  onboarding, HR processes, and special projects .
Discretion & Compliance:
Handle  sensitive information  with confidentiality and compliance (GDPR/local laws).

Qualifications:

Education:

Bachelor’s in Business Administration or related field (or equivalent experience).

Experience:

5+ years as an  Executive Assistant  in a  multinational environment  (energy sector a plus).

Skills:

Proficient in  Microsoft Office, virtual meeting tools (Teams/Zoom), and ERP/CRM systems .
Exceptional organizational, communication, and intercultural skills .

Languages:

Fluent in English and Spanish ;  French highly preferred ;
Arabic a plus.