Spain Administrative Assistant Trainee - Recently Graduated

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. To succeed, organizations must blend digital and human capabilities.

Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

Activities may vary depending on the individuals supported and the existing workload, and support assignments may change at any time.

• Maintain Partner’s calendar; schedule, coordinate and confirm appointments, interviews and meetings, anticipating problems in advance
• Make complicated travel arrangements

• Answer and screen telephone calls and take messages
• Type correspondence, proposals, reports and other documents
• Establish and maintain necessary filing systems for assigned Partners
• Client contacts over phone and e-mail Setting up meetings
• Status follow-up
• Building relationships
• Maintain client- and other mailing lists in close coordination with the Marketing department
• Contacts with outside vendors as appropriate, being able to negociate prices and proposing best options

• Scheduling participants
• Booking meeting rooms
• Arranging for special equipment and meeting room set-up
• Ordering and setting up beverages and/or meals
• Capable of organizing the event from beginning to end with the support of local departments involved

• Assist with invoices and billing
• Assist with budget tracking and other financial follow-up

• Coordinate and cooperate with other EAs to ensure that work is completed to highest standard and quality
• Support and back up other members of the EA team
• Mentor and support new members of the EA team
• Interaction with other functions within own local office, as well as the larger BCG community

Participate in internal projects and committees as assigned or requested

Will help partners in personal administrative work/logistics if requested

Basic

Job Requirements:

• Fluent English and Spanish, both oral and written. Other languages will be valued.
• University degree completed.
• Preferably graduated from a Secretary School.
• Willingness to learn and grow in a multinational, professional services environment.
• Strong organizational skills and affinity with IT supporting tools.
• Good knowledge in PowerPoint and Excel; good knowledge of other Microsoft Office programs.
• Ability to combine a hands-on attitude with attention to detail and strong analytical skills.
• Interest in learning BCG systems and processes.

• Meticulous attention to detail and follow-through, performing tasks with accuracy and efficiency.
• Excellent organizational and time management skills; ability to manage multiple priorities and meet deadlines.
• Strong communication skills, both written and verbal.
• Proactive and independent, showing initiative and problem-solving capability.
• Flexibility and adaptability in a demanding, fast-paced, and frequently changing environment.
• Collaborative mindset, able to work effectively with all levels of the organization.
• Professionalism and confidentiality at all times.
• Strong service orientation and commitment to supporting team objectives.
• Eagerness to learn and grow, demonstrating curiosity and openness to feedback.

Working as part of a team, provide high-level executive and general office support in a demanding, fast-paced professional services environment. The primary goals are to leverage the Partners’ time, support the broader team, and…