Office operations Specialist

Who we are

BYD Group is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide.

At BYD Iberia, we are redefining the future of mobility. As part of the world´s leading New Energy Vehicle company, we are committed to building a sustainable, zero-emission future where technology and nature coexist in harmony.

As Office Operations Specialist at BYD Iberia, your mission is to ensure the smooth day-to-day operations of the Madrid office, providing administrative, logistical, and organizational support to local teams and management. This role acts as the main point of contact for employees regarding office operations and general support, ensuring efficiency, compliance, and a high level of professionalism in all office-related matters.

• Manage and oversee general office operations, including maintenance, supplies, service providers, internal tools and related contracts.
• Manage the office budget (utilities, supplies, cleaning, maintenance, etc.).
• Handle reception duties, mail, and courier services.
• Maintain proper filing systems (physical and digital) for administrative and corporate documents.
• Coordinate internal meetings, company events, and visits from international teams.

• Provide administrative assistance to the Country Manager and leadership team (calendar management, travel, expenses, meeting coordination) together with the executive assistant.
• Be the contact person to the local travel agencies, and prepare corporate travel policy.
• Support internal and external meeting coordination and logistics.

• Assist the HR department with administrative work, if needed.

• Foster a positive, safe, and sustainable workplace aligned with BYD’s values.
• Support wellbeing, sustainability, and corporate social responsibility initiatives.
• Support team building and other internal activities and events.

• University degree in Administration, Business, Human Resources, or a related field.
• Minimum 3 years of experience as an Office Manager, Executive Assistant, or similar administrative role.
• Experience in multinational environments or within the automotive/energy industry is a plus.
• Strong organizational skills, attention to detail, and ability to work independently.
• Excellent communication and interpersonal skills.
• Problem-solving mindset and service orientation.
• Advanced level of English is a must;
• Proficient in MS Office and collaboration tools (Teams, SharePoint, etc.).

• Be part of a fast-growing, innovative global automotive company.
• Work closely with top leadership, influencing strategic projects and initiatives.
• Collaborate in a dynamic, multicultural environment that values proactivity, creativity, and excellence.
• Opportunity to develop professionally and grow within a leading organization in the electric mobility sector.

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air
. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.