Executive Assistant

Expedia Group brands power global travel for everyone, everywhere. We design cutting‑edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success.

To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win.

We provide a full benefits package, including exciting travel perks, generous time‑off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees' passion for travel and ensure a rewarding career journey. We’re building a more open world. Join us.

You’ll support two or more VPs by keeping their work moving smoothly and helping their teams stay organized and connected. You love helping leaders be their best, building strong relationships, and creating structure that helps everyone work more efficiently.

You’ll juggle multiple tasks, make decisions quickly, anticipate needs before they come up, and remove roadblocks. You should be great at planning, organizing, and pulling together presentations that come from different sources. You’ll work with people across many teams and time zones, so being flexible and collaborative is key.

This role includes managing calendars, creating presentations, organizing team meetings and events, and handling complex international travel and expenses. Prior Executive Assistant experience supporting senior leaders is required.

• Handle many incoming requests and know what info the team will need ahead of time.
• Use tools like Basecamp, SharePoint, Workday, and Streams to organize and share information.
• Keep files and documents organized, stored properly, and deleted safely when needed.
• Plan and coordinate team events, both onsite and offsite, including food, rooms, and logistics.
• Support team engagement activities and help make them run smoothly.
• Check your work against goals and make changes when something isn't working.
• Take on new challenges that help you grow and support the team.
• Learn the company structure, teams, and terminology.
• Make sure there’s calendar and admin coverage when you or others are out.
• Balance multiple projects without losing track of important details.
• Spot inefficient processes and suggest simple, scalable improvements.
• Schedule meetings with awareness of everyone’s time and workload.
• Track deadlines and follow up to make sure nothing slips.
• Act as the main point of contact for communications—emails, messages, and other correspondence.
• Attend offsite meetings and take notes when needed.
• Manage daily schedules and personal appointments for executives.
• Coordinate all travel: flights, hotels, check‑ins, transportation, visas, etc.
• Maintain team calendars and help ensure the VP’s schedule supports the team’s needs.
• Build strong working relationships across the company and with external partners.
• Handle confidential information with care.
• Work closely with other EAs to plan ahead for big scheduling needs.
• Process expenses, set up vendors, and manage credit card reconciliations.
• Help with invoicing and purchasing for vendors not paid by credit card.
• Support special projects as they come up.

• Provide full administrative support to senior executives.
• Act as the first point of contact for escalated issues and help resolve them.
• Communicate with people at all levels inside and outside the company.
• Manage inboxes, calendars, phone calls, and other communication channels.
• Coordinate extensive travel and handle complex expense reports.
• Process invoices and purchase orders, and help track budgets, headcount, org charts, and office space.
• You may supervise other administrative staff.
• Create reports and presentations using information from multiple internal and external sources.
• Manage very busy calendars across multiple time zones.
• Plan and run small and large meetings or events, including logistics, budgets, and note‑taking.
• Write and edit communication…