PMO x

Project Management Officer x 2

Location:

Madrid (2-3 days p/month onsite)

Type:
Contract €250-€300 p/day depending on experience

Timeline:
Start mid-late February until end of 2026 (with a potential extension into 2027).

Inta People are looking for 2 Project Management Officers (1 x junior and experienced) to join a large professional services client based in Madrid.

The new Enterprise Data Office is dedicated to transforming data assets into trusted, secure, and business-aligned information that drives informed decision-making and organisational growth.

Project Management Support:
Assist in planning, executing, and monitoring project activities.

Financial Administration:
Manage financial PMO processes, create requisitions, and monitor budget and time registration for their assigned projects.

• Maintain and update project documentation, including project plans, status reports, RAID logs, and meeting minutes. Control of documents versions and ensures final versions storage in Teams/Sharepoint.
• Ensure project deliverables standardization following PMO governance and best practices
• Maintain project management tools and SharePoint with the latest documentation.

Audit of Key Project deliverables and documentation to ensure completion from inception to closure Communication:
Facilitate communication between stakeholders, prepare management meetings, and distribute regular updates and reports.

Support internal (within the team) and external coordination.

Meetings admin:
Meetings arranging, minutes taking and action and decision log creation and tracking

Resource Coordination:
Coordinate internal and external resources to ensure timely and budget-compliant task completion.

Continuous Improvement:
Perform project reviews, identify opportunities for process improvements, and support best practices implementation.

Minimum of 2-3 years in a project management support role.

• Follows delivery methodologies, tools, and quality processes. Monitors the team’s adherence to these practices.
• Coordinates team planning processes based on the established priorities of work items. Tracks and reports on delivery progress, risks and issues.
• Supports a collaborative and productive working environment, demonstrating appropriate behaviors. Contributes to continuous improvement of delivery processes within the team.
• Advance budgeting and forecasting capabilities. Conducting in-depth analysis of financial data to derive insights and support decision-making.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work collaboratively and resolve conflicts.
• Strong attention to detail and problem-solving skills.
• Stakeholder management skills.
• Proficiency in project management tools (e.g., Microsoft Office, Azure Boards).

Bachelor's degree in Business Administration, Project Management, or related field.

Proficiency in English and intermediate level of Spanish recommended. Knowledge of additional languages (e.g. German, Italian) is beneficial.

If you’ve successfully helped deliver complex IT or Digital or Business projects and want to be part of a forward-thinking international environment, we’d love to hear from you.