Senior Executive Administrative Assistant – MERA Cluster

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This role provides high-level administrative and strategic support to the MERA Cluster President and regional office, ensuring the smooth and efficient operation of executive and team activities. The scope includes traditional administrative functions—such as calendar management, travel coordination, and expense reporting—as well as strategic support for leadership meetings, internal platforms, onboarding, and cross‑functional initiatives. The successful candidate will collaborate closely with other administrative and operations professionals across the organization and must demonstrate exceptional organizational, communication, and problem‑solving skills in a dynamic, fast‑paced environment.

The Executive Administrative Assistant is responsible for proactively identifying شر anticipate the needs of the supported team to ensure seamless operational support. This includes foreseeing potential issues before they arise, implementing preventive measures, and maintaining uninterrupted workflows. By minimizing distractions and logistical challenges, the assistant enables executives to remain focused on strategic priorities and high‑impact decision‑making.

• Manage complex global and regional calendars, schedule high‑level meetings, and coordinate logistics for time‑sensitive engagements involving multiple stakeholders.
• Arrange domestic and international travel, including visa applications and itinerary planning.
• Prepare and submit expense reports and reconcile corporate credit card statements.
• Maintain distribution lists, organizational charts, team rosters, and electronic filing systems.
• Utilize office management systems, ERPs, and enterprise platforms such as Microsoft Office Suite, Concur, Ariba, Web Ex, ePA3, Engage, and vendor credentialing tools.

• Organize and support internal and external meetings, including Business Reviews, Town Halls, 1:1s, forums, and leadership off‑sites