Program Coordinator & Travel Specialist

We are looking for a person to join a full-time position in Madrid - María de Molina, 15.

Your role as a Program Coordinator & Travel Specialist will involve:

• About the Role IE Business School is looking for a Travel Specialist & Program Coordinator to support international operations, with a primary focus on travel logistics and coordination. The role combines hands‑on management of faculty and staff travel with operational support to international program delivery.

  The position is mainly focused on travel‑related activities, while also contributing to program coordination tasks depending on operational needs.

• Key Responsibilities

  Travel Management (main focus)

  • Coordinate international travel for faculty and staff (flights, accommodation, visas, transfers, and incident management).
  • Act as the main point of contact for travelers, ensuring a smooth and high‑quality experience.
  • Liaise with travel agencies and suppliers, managing bookings and changes.
  • Monitor itineraries and proactively handle disruptions.
  • Manage travel documentation, invoicing, and process compliance.

  Program Coordination Support

  • Support international program coordination with faculty, participants, and internal teams.
  • Assist with session planning, materials coordination, and communication flows.
  • Contribute to process improvements and operational efficiency initiatives.

To thrive in this role, you should possess the following qualifications:

• Requirements

  • Bachelor’s degree. (Highly Desirable)
  • Fluent in English and Spanish; additional languages are a plus.
  • Experience in travel coordination, logistics, hospitality, or similar roles.
  • Strong organizational and communication skills; customer‑oriented and proactive.

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.