Executive Assistant & Office Administration

About the position
We are looking for a proactive and highly organized Executive Assistant & Office Administration to join our Executive Office in Madrid.
In this role, you will provide hands-on  support to members of our leadership team  , playing a key part in ensuring the  smooth day-to-day running of the office  .

This is a varied and fast-paced position, ideal for someone who enjoys being at the heart of the business, is eager to learn, and is comfortable taking on a wide range of responsibilities. You will be exposed to senior stakeholders and involved in multiple aspects of office operations, making this a great opportunity for development and growth
.Due to the nature of the role, a high level of professionalism, discretion, and confidentiality is essential

.
The position is based in Madrid, with a hybrid model (4 days in the office, 1 day remote

).
Specific responsibilit
ies Provide support to the Executive members of the leadership t
eam Manage calendars, schedule meetings, and coordinate internal and external appointme
nts Arrange domestic and international travel, including itineraries and logist
ics Prepare and submit expense reports accurately and on t
ime Support the creation of presentations, reports, and other document at
ion Coordinate meetings and ensure all logistics are in pl
ace Assist with the organization of internal and external eve
nts Support onboarding administration for new hires (documentation, coordination, logisti
cs)
Manage office supplies and procurement proces
ses Welcome and coordinate visitors to the Executive Off
iceAct as a point of contact for general administrative quer
ies Provide ad hoc support on projects and initiatives as nee

ded
Required Knowledge, Skills & Abili
ties Strong organizational and multitasking skills, with the ability to prioritize effecti
vely

High attention to detail and a structured way of wor
king Excellent communication skills, both written and ve
rbal

High level of discretion and ability to handle confidential informa
tion Proactive, flexible, and solution-oriented min
dset Strong interpersonal skills and ability to work with senior stakehol
ders Ability to work both independently and as part of a
team Comfortable in a fast-paced, dynamic environ
ment

Good knowledge of Microsoft Office (Outlook, PowerPoint, Excel, W

ord)
Required Qualifica
tions

Previous experience in an Executive Assistant, administrative, office support, or similar
role Experience supporting senior stakeholders is an adva
ntage

Fluent in Spanish and English (both written and sp
oken)
Based in M

adrid