Bilingual Front Office Assistant

International Law Firm, Madrid
Our client, a reputable International Law firm, is looking for a responsible and polished Bilingual Front Office Assistant who can provide front office support to their Spanish office.

Responsibilities (among others) include:

Acting as the first point of contact for the firm
Managing call filtering in English & Spanish
Greeting visitors and ensuring they are looked after whilst at the office (English & Spanish)
Registering visitors and providers in the online system in line with internal protocols (including ISO 27001 requirements)
Booking & organising meeting rooms for internal and external meetings
Liaising with providers to ensure smooth running of the office
Coordinating meeting room set up with IT team
Organising courier service, receiving and classifying deliveries
Booking catering services for any internal meetings or events
Ordering and managing office and kitchen supplies (stationary, etc.)
Coordinating transport (taxis/airport transfers) for visitors/clients
Organising travel and accommodation
Giving support organising travel and handling documentation
Supervising office maintenance for common areas, ensuring upkeep reflect standards of the firm

Candidates should have a high level in English and a native level of Spanish, additional languages are a plus but not essential. Relevant studies as well as a professional level of Microsoft Office/standard Tech is also a prerequisite. Ideally the candidate will have previous front office/administrative experience in a legal or professional services environment.

The ideal candidate will be proactive and always willing to help. They will be well presented and approachable as will act as the first point of contact and ambassador for the firm.

This position is 100% office based.

Location – Madrid, Castellana
Salary – Between €24,000 – €27,000
Timetable – 10.30 – 19.30h (On alternating Friday’s there is a 15.00 finish dependant on business needs)
Contract – Permanent (subject to probation period)
Benefits - Medical insurance, Lunch provided
Incorporation - July 2026