Administrative Assistant - temporary

Puesto: Administrative Assistant - 12 month temporary contract
At Intuitive, we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. Our mission is our guiding force; our culture is the DNA that makes us unique. As a pioneer in robotic‑assisted surgery (RAS), we have been expanding our innovations through technology to help make a difference in the world.

For 25 years, human ingenuity has guided our journey to help solve some of healthcare’s complex challenges. We believe a great idea can come from anywhere— inclusion and mutual respect are vital to our culture. We value character grounded in integrity, a strong capacity to learn, the energy to get things done, and diverse experiences to help us think in new ways.

We actively invest in our team members to support their long‑term growth so they can continue to advance our mission and strive to achieve their highest potential. Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let’s help to advance the world of minimally invasive care.

Job Description
Onsite presence: 4 days / week

Primary Function Of Position
The Senior Administrative Assistant acts as a liaison for multiple department heads. This role focuses on providing analytical and specialized administrative support to relieve local leadership from complex details and advanced administrative duties. It also provides the opportunity to network and coordinate activities across numerous departments, working closely with key leaders at all organizational levels. The position may support workplace services activities as a deputy for the receptionist in case of absence.

Roles And Responsibilities

Oversees critical expenses such as consulting agreements, purchase orders, invoices, and expense reports

Supports onboarding of Administrative Coordinator and Administrative Assistant positions

Coordinates and arranges country events, hires external vendors as needed, and maintains a calendar of events for the site and country

Arranges departmental meetings for sales and the site, including All Hands meetings and events

Manages extensive executive travel arrangements for VP level roles, including airfare, lodging, transportation, passports/visas, itineraries, and additional travel needs

Reviews travel approvals and exceptions on behalf of executives

Manages executive calendar, scheduling and accepting all meetings and maintaining the calendar

Prepares items for executive meetings, including creating presentations, gathering materials, preparing agendas, coordinating with Facilities and IT for room set up, and taking meeting notes

May attend additional functional and leadership meetings as needed to assist with meeting agenda and meeting notes

Manages executive call routing and messages

Registers executives for conferences and events, including gathering and preparing materials

Supports executive administrative needs in budget planning process

May schedule candidate interviews and candidate travel as needed in coordination with the HR department

Obtains signatures on documents for executives

Represents department in meetings with administrative personnel

Greets external guests and escorts guests to executive meetings in coordination with the reception and workplace services team

Orders office supplies and equipment for department as needed

Supports department in shipping and mail distribution

Participates in special projects that include additional research and preparing presentations

Leads and organizes departmental projects and other complex assignments

Provides coverage for reception during absences and vacation

Qualifications

High school diploma, secondary education, vocational training or equivalent required

Minimum of 4–6 years of related experience in an international company required

Advanced written and verbal communication skills in English and Spanish

Advanced networking and influencing skills among key stakeholders

Strong executive presence

Ability to incorporate cultural values into existing processes

Advanced sense of confidentiality and discretion

Proven effectiveness interacting…