Personal​/Executive Assistant to CEO & Founder

Puesto: Personal / Executive Assistant to the CEO & Founder
Picsart is one of the world’s largest AI-powered creative platforms: 100M+ monthly active users, 2.5bn+ downloads, and unicorn status since 2021 (backed by Soft Bank, Sequoia, and Insight Partners). Its CEO and Founder, Hovhannes Avoyan, is a serial entrepreneur and hands‑on builder who operates at high speed across Picsart hubs in the US, Europe and Armenia, with frequent international travel.

We are looking for a highly organized, discreet, and proactive Personal / Executive Assistant to support the CEO across the full spectrum of his professional and personal life. This is a trusted, right‑hand role for someone who anticipates needs before they are voiced, protects the CEO’s time and energy, and makes his day run seamlessly. You will be based in Madrid, work closely and often in person with the CEO and his Chief of Staff, Alua.

How You’ll Make An Impact
Calendar & Time Management

Own and protect the CEO’s daily schedule; triage and prioritize competing demands.

Coordinate meetings, calls, and standups across Madrid, Miami, and Yerevan time zones.

Travel & Logistics

Plan and book complex international travel: flights, hotels, ground transport, and detailed itineraries.

Manage airline/hotel loyalty programs.

Handle visas, documents, and last‑minute changes; anticipate disruptions and have a plan B ready.

Build door‑to‑door itineraries that account for the CEO’s preferences and energy.

Personal & Household Support

Support the CEO across the personal side of life: day‑to‑day logistics, appointments, and household matters while in Madrid.

Meetings, Events & Projects

Coordinate events, dinners, and offsites; liaise with restaurants, venues, and hosts.

Support attendance at conferences and network gatherings.

Administration & Confidentiality

Manage expenses, invoices, and reimbursements; keep records tidy and audit‑ready.

Maintain highly confidential personal and business information with absolute discretion.

Keep contacts, documents, and key details (passports, memberships, preferences) organized and current.

What You’ll Bring

Fluency in Spanish, as well as English (spoken and written); both are essential.

Based in Madrid (or willing to relocate) and able to work in person with the CEO.

3–5+ years as a Personal Assistant, Executive Assistant, or in a comparable high‑support role, ideally to a founder, C‑level executive, or high‑net‑worth individual.

Exceptional organization and attention to detail; you keep many balls in the air and drop none.

Proactive and anticipatory; you solve problems before they land on the CEO’s desk.

Outstanding discretion and trustworthiness with sensitive personal and business matters.

Calm under pressure with fast, sound judgment in a fast‑paced and varied environment.

Strong tech fluency; comfortable with calendars, travel tools, messaging apps, and AI tools (the CEO is deeply hands‑on with AI; a genuine curiosity for AI tools is a big plus).

Flexibility to work to the rhythm of the role: happy to flex into some evenings or weekends around events, and time‑sensitive matters, and to enjoy the same flexibility when things are quieter.

Openness to travel occasionally when required.

Impeccable communication and a warm, professional, service‑minded presence.

Caring and emotionally intelligent, genuinely invested in the wellbeing of the CEO and his family, attentive to the small details that make people feel looked after.

Good To Have

A third language (Armenian, Russian).

Familiarity with the tech / startup world.

Why this role

A front‑row seat with the founder of a global AI company: fast‑paced, varied, and never dull.

Direct, high‑trust working relationship and real ownership from day one.

Exposure to top‑tier investors, operators, and the frontier of AI and creative technology.

Competitive compensation, commensurate with experience.

Learn at the frontier of AI directly from a founder who is deeply hands‑on with the tools; a rare chance to build AI fluency that compounds well beyond this role.

International exposure across Madrid, Miami, and Yerevan, with the chance to build a strong personal network of high‑level operators, vendors, and partners.

Given the level of trust and access involved (residences,…