Facilities Coordinator - Office Manager

Facilities Coordinator - Office Manager

Job Description Summary
As a key member of a global team, you will be responsible for the day-to-day management, service delivery, and ownership of the assigned office location within the client’s estate. The role ensures a high-quality workplace and office experience, while meeting all contractual service quality, commercial, and compliance requirements.

Job Description

visible on-site presence  and primary point of contact for the office and workplace experience.

accountable for the  overall office environment , ensuring a consistently high-quality experience for colleagues and visitors.

Oversee daily office operations , supporting colleagues with workplace and office-related needs.

Understand and live the  Client values , and articulate how they are applied in the execution of Workplace and Office Management responsibilities.

Understand, commit to, and uphold the  Operating Principles of the C&W–Client contract .

Understand Client priorities as they apply to the location and daily office operations.

Ensure all third-party and office-related services are delivered in line with the commitments of the global contract.

Manage  and coordinate on-site service  providers and suppliers .

Recommend changes to third-party supplier arrangements where  service quality, commercial performance, or compliance  are compromised.

Build and maintain strong relationships with key Client colleagues, acting as a  trusted and approachable Office Manager  and support resource.

Contribute to the  9-point Key Performance Indicator (KPI) system  for the location, covering colleague experience, commercial performance, and compliance.

Support and help manage  minor works and office improvements  as directed by Client, assisting the Workplace Manager.

Ensure the  Workplace Guide / Office Services Directory  for the location remains fully up to date at all times.

Work closely with the  Client IT team  to ensure seamless office operations, including access and security, visitor management, desktop IT, network availability, and reprographics.

Support the management of  commercial and operational risk  at the location, maintaining an up-to-date risk register to minimise and mitigate known and unforeseen risks.

Contribute to the management of  Health & Safety  within the office, minimising or eliminating lost‑time incidents and completing all required audits and reporting.

Support the effective management of  sustainability initiatives  within the office, in line with Client requirements.

Requirements
Previous experience in office management and/or administration roles

Strong communication, presentation, and negotiation skills.

Team player, People and stakeholder management skills.

Relationship and vendor management.

Budget and cost management awareness.

English level: ADVANCED (C1)

Location:

Barcelona

Cushman & Wakefield is an equal opportunity / affirmative action employer. All qualified candidates will receive consideration for employment without regard to ethnicity, gender, gender identity or expression, sexual orientation, age, disability, religion, marital status, or any other legally protected characteristic. Cushman & Wakefield is committed to equity in employment, and our goal is to have a diverse, inclusive and barrier-free workplace.

If you are a person with a disability and need any other accessible accommodations during the hiring process, you are invited to bring this to the Talent Acquisition Advisor’s attention once they have made contact.

INCO: “Cushman & Wakefield”

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