Operations Coordinator (W​/M

Puesto: Operations Coordinator (W/M)
Hybrid / Full Time / Permanent

At Novocure, every role contributes to extending the lives of people living with cancer. As our new Operations Coordinator, you'll play a key part in this mission.

The Operations Coordinator supports the efficient day-to-day running of the Spain affiliate by coordinating office administration and the operational execution of commercial and medical activities. Acting as a central point of contact for internal teams, external vendors and service providers, this role ensures that processes, events, approvals, documentation and resources are managed accurately, on time and in line with Novocure policies and compliance requirements.

Through hands-on coordination, proactive problem-solving and strong process ownership, the Operations Coordinator enables the organization to remain focused on patients and key business priorities.

What You’ll Do
The role covers two complementary areas of responsibility: office administration and commercial and medical operations. The balance between these areas may evolve depending on business priorities, operational needs and activity levels.

Office administration

Act as the central point of contact for day-to-day affiliate operational matters, coordinating with internal functions and external service providers, including IT, building reception and office vendors.

Coordinate the local onboarding of new employees and their operational set-up, including IT equipment, mobile devices, SIM cards and company car provision or replacement in collaboration with the relevant teams.

Manage the affiliate’s official communication channels, including the general telephone line and email inboxes, ensuring that inquiries are handled professionally and directed to the appropriate owner.

Oversee office services and supplies, including stock management, postage, courier services and shipments, ensuring timely and reliable support for the affiliate.

Coordinate internal meetings and office-based activities, including calendar management, meeting rooms, catering, transportation and other required logistics.

Provide administrative and logistical support to the General Manager and the broader team, including travel arrangements, hotel bookings, reservations and event-related coordination.

Support financial administration by processing invoices and expenses and maintaining accurate budget tracking in accordance with internal procedures.

Maintain and organise affiliate records and documentation, ensuring appropriate accessibility, confidentiality and compliance with applicable requirements.

Coordinate occupational risk prevention activities, including employee medical appointments, required documentation and annual reassessments.

Commercial and medical operations

Coordinate the end-to-end approval process for medical and commercial activities, ensuring timely submission, follow-up and alignment with internal requirements.

Plan and execute logistics for internal and external meetings, events, and national and international congresses, including venues, materials, suppliers, travel arrangements and on-site support when required.

Coordinate sponsorship activities from initiation to completion, including communication with organisers, contract administration, vendor coordination, invoicing and logistics.

Liaise with Legal, Compliance, Medical and other relevant internal teams to facilitate the review and validation of contracts and activities in line with Novocure standards.

Coordinate external vendors and operational partners, monitoring timelines, deliverables and service quality for events and related activities.

Monitor budgets, purchase-related documentation and invoices for congresses, meetings and events in collaboration with the relevant departments.

Maintain complete and well-organised records for medical and commercial activities, ensuring appropriate archiving, confidentiality and audit readiness.

Complete the administrative closure of medical and commercial activities, confirming that all required approvals and supporting documentation are in place.

About You

Qualifications:

Qualifications

Proven experience in administrative and coordination roles

Strong organisational skills…