Receptionist & Office Management Intern

Receptionist & Office Management Intern – Madrid

GBSB Global Business School is looking for a Receptionist & Office Management Intern in Madrid who will be the first point of contact for our campus, provide administrative support to students, and assist in coordinating front-desk activities, including office and facility management tasks.
This is a part-time internship (25 hours per week, Monday to Friday) with a schedule from 14:30 to 19:30. The internship will run from October 1 to December 18, 2026.

This opportunity is ideal for current students, particularly those studying Hospitality, Business Management, or related fields, who are looking to gain practical experience in an international academic environment.

Main responsibilities will include:
Reception: attend visitors, handle phone calls, receive/send parcels, and keep records of all events in Excel
Process and send international parcels and track all shipments
Students & lecturers documentation: prepare and maintain student and lecturer lists, keep documentation updated and filed, prepare attendance sheets, register attendance in Classlife, and file medical justifications
Classrooms: ensure they are neat and organized, store materials after classes, clean whiteboards, and manage classroom equipment (turning computers on/off)
Manage facility service providers (cleaning, printers, repairs), and support in collecting and comparing quotes when required
Ensure facilities are always in good condition by identifying and reporting issues and supporting their resolution

An ideal candidate:
Is currently enrolled in a Hospitality, Business Management, or related program
Has interest in reception, administration, or office coordination
Is dynamic, approachable, and attentive to students’ needs
Has strong communication and customer service skills
Has a good level of English and Spanish (daily communication in English required)
Has basic IT skills (Microsoft Office; knowledge of LMS/VLE is a plus)
Is responsible, proactive, and eager to learn in an international environment

What do we offer:
Part-time schedule from 14:30 to 19:30 (Monday to Friday)
Internship from October 1 to December 18, 2026
Opportunity to gain hands-on experience in an international, English-speaking environment

Disclaimer: GBSB Global promotes diversity, inclusion, and equal opportunity in employment. All appointments are made on merit and in accordance with institutional policies.