Executive Personal Assistant; PA Investment Fund

We are seeking a highly organized, proactive, and discreet Executive Personal Assistant (PA) to provide comprehensive administrative support to the two Senior Executives of an investment fund. The ideal candidate thrives in a fast-paced, international environment, possesses exceptional communication skills, and demonstrates flawless attention to detail.

Proactively manage complex calendars, organize meetings, prioritize commitments, and resolve scheduling conflicts.

Plan and execute end-to-end travel logistics, including flights, accommodation, ground transportation, and tailored itineraries.

Coordinate cross-border calls, video conferences, and meetings across multiple time zones with international stakeholders.

Monitor email communications, filter priorities, draft responses, and ensure rigorous follow-up on outstanding deliverables.

Coordinate smoothly with assistants, executive teams, and external counter parties across the fund and its portfolio companies.

Prepare meeting materials, handle documentation, and support ad-hoc administrative requests.

Full professional fluency in Spanish and English (both written and spoken) is mandatory.

Proven track record as an Executive Assistant, Personal Assistant, or Senior Secretary, preferably within private equity, financial services, legal, or professional services.

Strong proficiency in Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint).

Demonstrated ability to manage competing priorities and deliver high-quality work in a dynamic, fast-paced setting.

High emotional intelligence, exceptional interpersonal skills, a strong sense of accountability, and absolute discretion when handling confidential matters.