Office, Events & Travel Coordinator; Part-time

Madrid, Spain Hybrid Part-time Entry Level

We are looking for a highly organized and proactive Office, Events & Travel Coordinator to become the heartbeat of our workplace. Your mission will be to ensure our team has a seamless daily experience, managing everything from corporate travel to engaging office events. Whether you bring hands-on administrative experience, training in event management, or are looking for a reliable part-time role for the long term—you want to hear from you.

Schedule & Location Setup:

Hours: Part-time role (25 to 30 hours per week).

Location: Minimum of 3 days a week at the office (with flexibility to come in on other days if physical presence is required for specific events).

Flexibility: Mandatory availability on Thursday afternoons. The rest of your schedule is highly flexible and can be adapted to mornings or afternoons (until 6:30 PM).

As our Coordinator, you won't just be doing administrative tasks; you will be a key player in fostering our company culture.

Travel Management: Coordinate and book corporate travels, including flights, trains, accommodations, and transfers for our team members and executives.

Event Coordination: Help plan, set up, and execute internal and external events (team buildings, meetups, after works, company offsites). This is why your Thursday afternoon availability is key!

Office Management: Ensure our physical workspace is welcoming, fully stocked, and running smoothly. You will be the go-to person for office supplies, catering, and resolving day-to-day facilities issues.

Employee

Experience:

Assist with the onboarding logistics for new hires (welcome packs, desk setup) and help foster our vibrant company culture.

Vendor Communication: Liaise with travel agencies, event spaces, catering services, and office suppliers to negotiate and manage bookings and budgets.

Experience: Open to diverse backgrounds. Whether you have previous administrative experience or have completed studies/training in Administration or Event Management, we want to meet you.

Organization & Detail: Exceptional organizational skills and a sharp eye for detail. You are someone who plans ahead, anticipates needs, and loves keeping things tidy.

Communication: Outstanding interpersonal and communication skills. You are approachable, positive, and ready to help.

Language: Fluent Spanish and a solid working level of English (B2) to comfortably manage bookings, vendor coordination, and team communications.

Previous experience in administrative roles, front-desk, or event planning.

Familiarity with travel booking platforms or basic budgeting tools (Excel, Google Sheets).

As a certified Great Place to Work®, we believe that driving high performance goes hand-in-hand with cultivating total trust. We are scaling fast, which means our goals are ambitious and the environment is dynamic, but we back that challenge up with the autonomy, flexibility, and top-tier benefits you need to thrive.

A Culture of Growth & Connection: You’ll join a vibrant, highly collaborative team where we tackle big challenges together—and celebrate our wins just as hard. There is a massive path for professional development here, wrapped in an environment where people actually enjoy working together.

Trust & Flexibility: We operate on an objective-driven, results-oriented culture. We trust you to manage your time and balance your life effectively, without strict clock-in rules or micromanagement.

The Friday Finish: Kickstart your weekend early with short Fridays, wrapping up at 3:00 PM all year round.

Generous Time Off: Enjoy 23 days of vacation + December 24th and 31st off. Plus, your birthday is a holiday…