Office Manager

Marex Group plc (NASDAQ: MRX) is a diversified global financial services platform providing essential liquidity, market access and infrastructure services to clients across energy, commodities and financial markets. The group provides comprehensive breadth and depth of coverage across four core services: clearing, agency and execution, market making, and hedging and investment solutions. It has a leading franchise in many major metals, energy and agricultural products, with access to 60 exchanges.

The group provides access to the world’s major commodity markets, covering a broad range of clients that include some of the largest commodity producers, consumers and traders, banks, hedge funds and asset managers. With more than 40 offices worldwide, the group has over 2,300 employees across Europe, Asia and the Americas.

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Marex has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics.

Real Estate and Workplace, together with the Suppliers and Procurement Department has close ties with all the businesses and IT to ensure that Marex sources the right goods, services and data and maintains controls and permissions around distribution and apportions costs.

The Workplace Coordinators role for Real Estate & Workplace will provide workplace/facilities coordination across all sites in Spain to provide sufficient day-day facilities operations and preventative & planned maintenance for our sites. The position will require good working knowledge of office health & safety practices and would need to undertake and coordinate site operational projects and upgrades. You will be responsible for all ‘FM Soft Services’ including reception and guest services on site and general administration relating to the full operation of our offices.

• Thorough understanding of facilities management operations primarily focused on ‘Soft Services’ along with a good understanding of building maintenance, and specialist operational requirements to facilitate a high class and modern built environment for our people
• Management of vendors and contracts for facilities related services
  , such as building maintenance, janitorial, amenities, plant service, catering, recycling/waste management, equipment maintenance, mail/post/shipping services, ergonomics and health and safety services locally.
• Implementation of building and site premises physical security
• The role may also require aspects of planning, programme co-ordination,
  management of alterations, building and space management change, layout and coordinating with the RE & Workplace technical team.
• Manage any local staff including reception, facilities coordinators that are within our agreed supervision remit
• Performs site inspections regularly to determine any corrective actions
• On site facilities sustainability programmes
• Contract management of facilities suppliers and vendors
• Ownership of the shipping and receiving process on site
• Provides input for annual operation budgets. Monitor spending working closely with finance support teams . Meet with vendors to review cost and services
• Work closely with our procurement teams for sourcing vendors and appropriate approvals sought
• Complete daily facilities requests
• Ownership of the helpdesk ticket process for the site(s)
• Building permit process and allocation
• Coordinating desk, team and office moves

• Ensuring compliance with the company’s regulatory…