Assistant, Master Programs – IE School of Architecture and Design

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's School of Architecture and Design is looking for a Program Assistant to join its team!
Why IE University? With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real‑world experience into the classroom and foster a hands‑on approach to learning.

Our Purpose
At IE University, we foster positive change through education, research, and innovation. As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime. Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education.

And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

Our People At IE we are:

• People‑driven
• Change Builders
• Autonomy Enthusiasts
• Communication Enthusiasts
• Knowledge Champions

We are looking for a person to join a full‑time position in Madrid - IE Tower, Segovia Campus, María de Molina, Pinar 18, Velázquez, etc.

Your role as a Program Assistant will involve: You will work closely with program management, faculty, students, and other internal departments to ensure the smooth operation of master’s programs, contributing to an outstanding academic and community experience.

Key Responsibilities:

Academic and Program Coordination

• Support the planning and execution of the academic calendar, sessions, and key program milestones
• Coordinate class schedules, room bookings, and faculty needs
• Serve as a primary point of contact for students regarding program‑related matters
• Liaise with faculty to manage course materials, evaluations, and academic requirements

Administrative and Operational Support

• Handle daily administrative tasks such as documentation, database management, and maintenance of student records
• Support logistics for academic events, meetings, and international modules
• Coordinate travel and accommodation for faculty and guest lecturers
• Maintain communication with internal departments and service providers

Communication and Reporting

• Facilitate communication with students and departments such as Admissions, Career Services, and Student Services
• Assist in preparing documentation for academic boards, evaluations, and quality assurance

Student Experience and Events

• Collaborate on initiatives to enhance the student journey and community engagement
• Support the planning and execution of events including welcome sessions, graduation ceremonies, lectures, and workshops

To thrive in this role, you should possess the following qualifications:

• Bachelor’s degree highly recommended
• Bilingual in English and Spanish
• 1‑3 years of professional experience in academic coordination, program support, or related administrative roles
• Strong organizational, time‑management, and multitasking skills
• Attention to detail and a proactive, problem‑solving mindset
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with digital learning platforms is a plus
• Team‑oriented, service‑minded

Unleash your full potential and make an impact. The next move is yours! If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.