Academic Head

Responsibilities

Working closely with the academic leadership and the Academic Faculties in the various areas of administration, particularly the timetabling and room allocation of programmes for BSBI’s branches in Spain.

Being responsible for the scheduling and timetabling activities of the Faculties in Spain under the coordination of the Head of Academic Operations and the Provost & Chief Academic Officer of the School.

Keeping a very good organisation of the Freelance lecturers’ administrative part: starting from recruitment, organising interviews together with the Deans and the Provost & Chief Academic Officer of the School, liaising with HR in relation to referencing and contracts, ensuring clear oversight is kept on the remuneration, hours allocated, invoicing procedure.

Understanding very well the requirements from the university partners in relation to procedures, lecturers utilisation, approval process for the lecturers etc.

Liaising across functions/departments, for example, invoices need to be relayed in appropriate time to the Finance department, changes in timetables need to be relayed to the programme co-ordinators team.

Working very closely with the Exams & Assessments Office in aligning university partner expectations to timetable, delivery etc.

Carrying out other related academic administration duties as required.

Coordinating all the relevant activities and be responsible locally for the Canvas platform and the application of BSBI’s didactic model

Overseeing the timetabling of didactic activities for all local Executive, Professional and Ceetificate Programmes.

Scheduling appointments with lecturers.

Monitoring faculty performance (including freelancers) and provide evaluation reports.

Proposing new members of faculty for teaching positions.

Organising the didactic environment to promote productivity and learning.

Organizing development sessions to improve practices and assist lecturers to apply new techniques.

Communicating effectively with faculty members and students to convey passion for learning.

Overseeing the records of students' assessment results, progress, feedback, or school performance, ensuring confidentiality of all records.

Assisting the Provost & Chief Academic Officer giving the guidelines for lecturers to prepare lesson plans and tutoring sessions according to the Programmes‘ needs and goals.

Developing reports for the Provost & Chief Academic Officer.

Researching or recommending new innovative ideas to complement the activities of the School locally.

Performing day-to-day tasks such as maintaining information files and processing paperwork related to the administration of all the related activities.

Playing a proactive role in promoting the School.

Participating in School‘s activities (including extra-curricular) as required by the Provost & Chief Academic Officer of the School.

Working very close and under the guidance of the Provost & Chief Academic Officer of the School

Assisting the Provost & Chief Academic Officer of the School and the Deans in all the administrative and educational tasks and duties.

Your profile
Professional Competencies

Bachelor, Master and PhD degrees in the domain of business, management, or education

Prior administrative experience in higher education at University level for at least 5 years

Prior experience in working in adult education for at least 5 years

Prior teaching experience in higher education at University level for at least 10 years

Expert knowledge of Windows OS, of MS Office suite (Excel, Word, Outlook, Powerpoint) and Microsoft Teams

Fluent in spoken and written English (C2 level)

Sound knowledge of Educational Platforms (i.e. Canvas, Blackboard etc.)

Sound knowledge of Generative AI software

Expert knowledge of timetabling software

Sound knowledge of study regulations and rules

Personal Competencies

Excellent organizational and communication skills

High social competence and assertiveness

Maintaining an overview even with high workloads

Commitment to School’s improvement and further development

Entrepreneurial and economic way of thinking and working

Resilient and flexible

Motivated for further academic and professional development

Why us?

An…