Program Assistant, School of Arts & Humanities

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University’s Arts & Humanities is looking for a Program Assistant to join its team! The ideal candidate will assist in the day‑to‑day management of the Dean’s Office, academic programs and extracurricular activities of the IE School of Arts & Humanities. The assistant should be comfortable and equipped to work in a fast‑paced environment that will require multi‑tasking and attention to detail.

The main tasks required include logistical support of the Dean’s schedule and appointments, support in academic activities of the School, assistance for extracurricular events and activities, and general administrative management.

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact.

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real‑world impact. Together, we create an environment where talent thrives, and ideas shape the future.

Our mission

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect:
We transform people, who then transform others, systems, society, and, ultimately, our world.

Our Purpose

To foster positive change.

Values

• Cultivate the humanistic approach.
• Empower your entrepreneurial spirit.
• Cherish the diversity of people, mind, and experience.
• Drive innovation with a proactive mindset.

We are looking for a person to join a full‑time position in Madrid – IE Tower
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Your role as a Program Assistant will involve:

• Carry out secretarial tasks for the Dean’s Office (scheduling meetings, managing the calendar, booking spaces, etc.)
• Assist with general program operations related to academic courses.
• Handle inquiries via telephone, face‑to‑face and email from students, professors and external stakeholders regarding issues related to academic programs and extracurricular activities.
• Assist with the promotion and management of extracurricular events and activities.
• Collaborate with internal departments to ensure smooth operations of events (space booking, maintenance, security, etc.).
• Support with extracurricular activities of the School, including attendance at events or activities both inside and outside the campus and, when necessary, outside of working hours.
• Support with external communications on the School website and social media accounts.
• Carry out daily administrative tasks of the School, including:
  • Record keeping and compiling of information related to the School’s projects.
  • Processing of expenses.
  • Management of payments for faculty and external providers.
  • Making travel arrangements for the Dean and leadership of the School, faculty members, and external guests when necessary.
  • Calendar management.
  • Receiving of external guests.

To thrive in this role, you should possess the following qualifications:

• Fluency in English and a proficient level of Spanish is preferred.
• Previous knowledge with arts and humanities topics is preferred.
• Ability to work collaboratively.
• Prior experience using digital tools such as videoconferencing tools is preferred.
• Strong skills and comfortable using Microsoft Office 365 platforms.
• Customer‑oriented mindset and the ability to resolve issues that arise with students, professors, and external stakeholders.
• Strong organizational skills.
• Ability to work a flexible schedule when required.

Unleash your full potential and make an impact. The next move is yours! If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University
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At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.