Administrative Assistant

Role Summary

We are looking for an Executive Assistant to provide high-level administrative and operational support to senior management. This is a highly administrative role requiring strong organisational skills and the ability to manage financial and HR-related tasks. The ideal candidate will have prior experience in similar roles and a high level of English, as this is a key requirement for the position.

• Managing and processing invoices and Purchase Orders (POs)
• Supporting management with basic financial analysis, including revenue tracking
• Maintaining and updating client billing records and files
• Monitoring Accounts Receivable and supporting collections management
• Handling invoicing processes and ensuring accuracy in financial data
• Coordinating closely with the reception team on administrative matters
• Supporting broader administrative and operational tasks as required
• Providing HR administrative support, including equality Plan initiatives, hiring processes for employees with disabilities, flexible compensation schemes and managing flexible compensation

• Previous experience in an administrative or assistant role
• Strong organisational and multitasking abilities
• Good understanding of financial administrative processes (invoicing, AR, billing tracking)
• High level of English (essential requirement)
• Proficiency in tools such as Workday is a plus
• Strong attention to detail and accuracy
• Ability to work in a fast-paced and urgent environment
• Team player with strong communication skills

• Private health insurance
• 27 working days holiday + Public holidays
• Opportunities for professional development
• Professional Development (CPD) and Study Guidance programs
• Positive and hospitable work environment
• Opportunity to work with a diverse, agile and global team
• Exposure to all aspects of the business and cross-jurisdiction
• A genuinely unique opportunity to be part of an expanding large global business + more

In Spain, this includes our obligation under the LGD to ensure that people with disabilities are represented within our teams. If you have a recognised disability (≥33%), we welcome your application and will provide reasonable adjustments throughout the recruitment process.

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals.

We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service, bringing new products and services to market. Sharpening our client focus, disrupting the market to exceed expectations, innovating across a range of specialisms.

With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate. We’re a people-powered business with a vision to inspire a new era of service-led Fin Tech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us.

So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. Positive change starts with you.

The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey.

Find out more about us