Personal Assistant​/Office Coordinator

Job title:

Personal Assistant/Office Coordinator

Reports to:

Head of Concept

Location:

247 Group, Oasis Business Centre, Marbella, Spain

Extent: 100%, on site

Working

Schedule:

40h /week, Monday to Friday 8:30-17:00

Main purpose of job:

• Ensure that 247 Group owner receives the support he needs to carry out his assignment.
• Ensure that office operations are efficient and add maximum value to the organization.

• Ensure that 247 Group owner receives the support he needs to carry out his assignment.
• Ensure that office operations are efficient and add maximum value to the organization.

• Perform various tasks as personal assistant to owner of 247 Group, such as travel arrangements, bookings and administration.
• Perform various day-to-day tasks for the CEO – both private and professional.
• Undertake a variety of office and administration
• Follow office workflow procedures to ensure maximum efficiency.
• Maintain files and records with effective filing systems.
• Keep the office tidy and efficient.
• Monitor expenditures and handle supplier relations (rent, service etc.) connected to the office and to some CEO affairs.
• Monitor and manage some administrative tasks regarding 247 Group companies.
• Monitor office supplies inventory and place orders.
• Liaison with key internal stakeholders (PA in Sweden, Accounting, IT dept etc)
• Collaborate with key external stakeholders (authorities, suppliers and other partners).
• Be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities within the 247 Group.
• Represent CEO and 247 Group in relevant official contexts, such as contacts with authorities, suppliers etc
• Always be an ambassador, a good role model and inspire other to be hospitable and work according to 247 Group values.

Dimensions

• Being reliable, patience and professional.
• Knowing the importance of meeting deadlines and having a keen ability to multi-task.
• Being able to work well in an ever-changing environment.
• Communicate and cooperate efficiently both internally as well as externally.

Qualifications and requirements

• 2 years relevant work experience.
• Fluent in Spanish and English.
• Knowledge of office management procedures.
• Excellent knowledge of MS Office.
• Based in Marbella area
• Drivers License

• Competitive Salary – Based on experience and performance.
• Professional Development
• Varied & Engaging Work – No two days are the same—manage schedules, assist in projects, and more.
• Close Collaboration with Leadership – Work directly with executives, gaining firsthand experience in business operations.
• Modern Tools & Tech – We equip you with the best software and hardware to succeed.
• Supportive Work Environment – Friendly team culture where your input is valued.