Office Manager

Puesto: Office Manager )
Office Manager – Marbella  Responsible for overseeing daily office operations, ensuring a smooth, welcoming, and efficient work environment while supporting the Office Manager and local authorities.

Key Responsibilities  Office Operations & Administration   Oversee the smooth daily running of the office, ensuring an organized, welcoming, and efficient work environment.
Support the existing Office Manager in managing supplies, maintenance, vendor relationships, and daily logistics.
Coordinate internal communications, meeting schedules, and office calendars.
Town Hall & Official Filings   Handle interactions with local authorities, including Town Hall procedures, registrations, licenses, permits, and documentation.
Prepare and submit forms, track approvals, and ensure compliance with local administrative requirements.
Executive & Personal Assistance   Provide personal assistant support to office leadership and, when required, to selected clients.
Manage travel arrangements, reservations, appointments, and personal errands.
Maintain absolute confidentiality with both personal and business-related information.
Client Hospitality & Concierge Support   Provide concierge‑style services such as restaurant bookings, transportation coordination, event arrangements, and lifestyle support.
Help create an exceptional experience for office visitors and occasional VIP clients.
Problem‑Solving & Initiative   Approach challenges with creativity and independence, finding solutions even in complex or unclear situations.
Anticipate needs and stay ahead of ongoing projects and operational demands.
Required Qualities & Skills    Highly dynamic, positive, and adaptable  personality.
Exceptional trustworthiness, honesty, and discretion.
Strong organizational and multitasking skills.
Excellent communication skills in English;
Spanish highly preferred (additional languages a plus).
Proactive, resourceful, and dependable.
Warm, kind, and client‑service oriented demeanor.
Comfortable working across both administrative and concierge‑style tasks.
Experience   Experience in office management, personal assistance, hospitality, or similar administrative roles is highly valued.
Familiarity with Spanish public administration and local procedures is a strong advantage.
Experience working within a team‑based administrative environment is appreciated.
Office Management: 5 years (Obligatory)
Language   English (Obligatory)
Spanish highly preferred.
Requirements   Must have own car.
Job Details   Monthly salary is Net with 14 payments/year.
Tipo de puesto:
Jornada completa, Contrato fijo
Sueldo: € al mes
Ubicación del trabajo:
Empleo presencial

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