Admin Coordinator

Job description
At Drumelia, everything that happens in sales, marketing, and client service depends on strong organisation behind the scenes. In a fast‑moving luxury real estate environment, precision, structure, and coordination are what allow the team to perform at the highest level.

We are looking for an Admin Coordinator who thrives in a dynamic, high‑standards environment and wants to build a career in operations, coordination, and business support within a leading luxury real estate agency on the Costa del Sol.

This role is ideal for someone who may have an interest in real estate but is more motivated by organisation, structure, systems, and process than a sales career. You will play a central role in ensuring that everything runs smoothly across the business, supporting multiple teams and acting as a key point of coordination.

The Role
You will work closely with our Sales team, Sales Manager, Marketing team, and wider operations staff to ensure that all processes, documentation, and coordination tasks are executed accurately and on time.

You will gain deep exposure to how a high‑performing luxury real estate agency operates, including listings, client processes, marketing coordination, and internal operations. For the right person, this role is a strong foundation for long‑term development in operations, office management, or project coordination within Drumelia.

Key Responsibilities

Supporting the sales and operations teams in the coordination of daily workflows

Managing and maintaining CRM data, property records, and client information with accuracy

Handling incoming and outgoing communications, ensuring timely and professional responses

Coordinating schedules, meetings, and internal processes across multiple teams

Assisting with the preparation and management of contracts, documents, and transaction files

Monitoring task progress and ensuring deadlines are met across departments

Supporting listing coordination, including data accuracy and marketing preparation

Liaising between sales, marketing, and administration teams to ensure alignment

Assisting with general office operations and administrative tasks

Ensuring internal systems and processes are followed consistently and efficiently

Requirements

Minimum 3 years of professional experience in administration, coordination, operations, or similar roles

Strong organisational skills and attention to detail

Comfortable managing multiple tasks and priorities in a fast‑paced environment

Excellent written and verbal communication skills

Fluent in English and Spanish; additional languages are an advantage

Confident using CRM systems and standard office tools (Microsoft Office, Google Workspace)

Valid driving licence and own vehicle

Professional attitude, reliability, and consistency in execution

Full‑time availability and commitment to a long‑term role

We are looking for someone who wants to build a long‑term career in operations and business coordination within Drumelia. If you are looking for a purely routine administrative job with limited responsibility, this is not the right fit.

What We Offer

A structured role within one of the leading luxury real estate agencies on the Costa del Sol, with over 20 years of market leadership

Full exposure to how a high‑performing real‑estate business operates across sales, marketing, and operations

Continuous learning and development in a professional, high‑standards environment

The opportunity to build a career in operations, coordination, or management support

A performance‑driven culture where responsibility and growth are earned

Clear progression opportunities for those who demonstrate consistency, initiative, and reliability

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