Executive Assistant to Founder & CEO; Real Estate

Puesto: Executive Assistant to the Founder & CEO (Real Estate)
Description
We are seeking a proactive and highly organized  Executive Assistant (EA)  to support a  Founder and CEO  in the data migration industry. This role is ideal for someone who excels at task delegation, scheduling, CRM and project management, and communication. You will play a key role in streamlining operations, improving efficiency, and ensuring smooth day-to-day management as the business expands.
As an EA, you will be responsible for handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (Pipe Drive), and assisting with administrative tasks to optimize the executive’s time and productivity. This is a  full-time, remote role  requiring a high level of independence, attention to detail, and strong organizational skills.

Job Title:

Full-Time Executive Assistant

Location:

Remote
Job Type:  Full-Time
Salary:  $1,300- $1,700 per month (based on experience)

Requirements
3+ years of experience as an  Executive Assistant , Administrative Coordinator, or in a similar role.
Strong experience in phone and email management, calendar coordination, and CRM data entry.
Proficient in  Pipe Drive , or similar CRM and project management tools.
Proficient in calendar management and relationship management
Excellent written and verbal communication skills.
Ability to take initiative, solve problems independently, and implement efficient workflows.
Strong organizational and time management skills.
Familiarity with basic bookkeeping and reporting
Strong organziation skills with transactional operations and communication via email
Technical Requirements:  Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.

Key Responsibilities       Phone & Call Management:  Handle incoming calls, ensure timely responses, and manage call logs.
Able to manage client calls, follow-up emails, as well as able to prioritize essential communications
Drafting responses for Executive to review and edit before sending
Scheduling & Calendar Management:  Organize and schedule meetings and keep the executive informed of upcoming appointments.
Weekly meetings planned and support with home calendar coordination
Email & Communication Management:  Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages.
CRM Management:  Update and maintain  Pipe Drive
Administrative Support:  Assist with document organization, mail management, and basic reporting.
Process Optimization:  Help establish efficient workflows and implement best practices for managing executive responsibilities.
Project Coordination:  Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.

Benefits
International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO
HMO after 3 months