Assistant to MD & PMO

Location: Delegación Cuajimalpa de Morelos

Job Profile – Assistant to MD & PMO
The Assistant to the  Managing Director (MD)  and  PMO  will provide administrative, operational, and coordination support, ensuring timely follow‑up on activities, documentation, meetings, and key projects. This role requires a highly organized individual with excellent communication skills, strong attention to detail, and the ability to manage multiple tasks simultaneously.
Role Purpose
Provide comprehensive support to the MD and PMO team through agenda management, documentation control, reporting, project follow‑up, stakeholder communication, and assistance in corporate initiatives—ensuring order, efficiency, and compliance.
Main Responsibilities
Agenda management  for the MD: scheduling meetings, appointments, travel, and executive commitments.
Documentation administration : organizing, updating, and safeguarding contracts, minutes, presentations, and key files.
Project follow‑up : supporting the PMO with updates to plans, status reports, deliverables, and timelines.
Executive reporting : consolidating KPIs, metrics, and presentations for leadership meetings.
Meeting organization : logistics, invitations, minutes, action items, and follow‑up.
Vendor and contract coordination : tracking renewals, deliverables, and required documentation.
Executive communication : drafting emails, announcements, presentations, and key messages.
General administrative support : internal requests, minor purchases, expense tracking, filing, and operational assistance.
Profile Requirements
Previous experience as  Executive Assistant ,  Director’s Assistant ,  Project Assistant ,  PMO Assistant , or administrative roles involving project coordination.
Intermediate–advanced English for communication with global teams.
Basic/intermediate knowledge of  project management , task tracking, and documentation control.
Proficiency in  Excel ,  PowerPoint ,  Teams ,  SharePoint ,  Outlook , and project tracking tools.
Strong organizational and prioritization skills with the ability to manage multiple tasks.
Ability to communicate effectively with stakeholders at different levels.
Basic analytical skills and ability to prepare clear reports.
Proactive attitude, service orientation, discretion, and problem‑solving mindset.
⭐ Key Competencies
Organization & prioritization
Effective communication
Attention to detail
Follow‑up & control
Working under pressure
Stakeholder management
Confidentiality & judgment
Proactivity