Receptionist​/Administrative Assistant

Puesto: Receptionist / Administrative Assistant
Location: Ciudad Nezahualcoyotl

Receptionist / Administrative Assistant serves as the first point of contact for the company, ensuring a professional and welcoming environment for visitors, employees, and external stakeholders. This role also provides comprehensive administrative support to the HR & Administration department, ensuring smooth and efficient daily operations. The ideal candidate is highly organized, proactive, service-oriented, and capable of handling multiple tasks in a fast-paced environment.

Key Responsibilities:

Greet and assist visitors, clients, and vendors
Manage calls, emails, and correspondence in both English and Spanish
Maintain a tidy and presentable reception area
Coordinate meeting room bookings and office logistics
Provide day-to-day administrative support to the HR & Admin Director and team Executive Board.
Manage calendars, appointments, and travel arrangements
Prepare and organize documents, reports, and presentations
Maintain filing systems (physical and digital), ensuring accuracy and confidentiality
Support employee records management and documentation control
Coordinate office supplies, vendor services, and general office maintenance
Assist in organizing company events, meetings, and internal communications
Liaise with internal teams and external vendors
Support follow-ups on pending administrative tasks

Education:

Bachelor’s degree or relevant technical/administrative certification

Technical

Skills:

1–3 years of experience in receptionist or administrative roles.
Fully bilingual in English and Spanish (written and verbal).
Strong organizational, communication, and multitasking skills.
High attention to detail, professionalism, and confidentiality.
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).

Languages and Availability:
Advanced English required (spoken and written).