Coordinador administrativo

About the Role

Coordinate various office services and support logistics operations.

Responsibilities

- Coordinate office services (internet, housekeeping, miscellaneous, etc.)
- Coordinate office supplies (housekeeping, stationery, coffee, water, etc.)
- Follow up and track accounts payables for office services.
- Air Waybill creation and filling tracking report daily.
- Search and gather incomplete customer information.
- Create and keep vendor files updated (contracts, documents, certifications, etc.)
- Process carriers’ invoices and follow up on payments.
- Reception assistance, calls (international), vendors, visits.
- Assistance for travel visitors (hotels, meals, transportation).

Qualifications

- Bachelor’s degree in administration or industrial engineering.

Required Skills

- Excellent verbal and written communications skills, good level of assertiveness.
- Good level of English.
- Two years of experience in an administrative area or logistics department.
- Self-managed and a team player.

- Experience with vendor assessment and negotiations.
- Good organization and attention to details.
- Dynamic, problem-solving person.
- Must be willing and able to perform a variety of tasks in support of the short and long-term goals of the department.

Preferred Skills

- Experience in navigating carrier websites, creation of AWB and Carta Porte.

- Experience with an ERP software or a WMS.
- Experience invoicing.
- Experience working with quality systems and standard operating procedures.