Administrative Assistant

We are looking for a Administrative Assistant to join Travelgate in Palma de Mallorca.

Founded in 2012 and headquartered in Palma de Mallorca, Spain, Travelgate is the global network for hotel distribution, connecting more than 1,000 Buyers and Sellers through a unified API platform.

We provide the infrastructure behind hotel connectivity, helping travel companies reduce integration complexity, improve operational reliability, and access hotel inventory at scale through seamless, high-performance distribution.

Since 2024, Travelgate has been part of Travel soft Group, a leading travel SaaS company operating in 90 countries through twelve brands, driving innovation across the travel industry.

As part of our Finance department, you will play a crucial role in our day-to-day operations. Your responsibilities will include:

• Billing & Invoicing:
  Manage the end-to-end billing process, including generating, posting, and distributing invoices.
• Accounts Receivable:
  Monitor customer accounts, manage collections, and accurately allocate payments.
• Reconciliations:
  Perform regular bank and customer account reconciliations.
• Problem Solving:
  Investigate and resolve payment discrepancies, irregularities, and customer billing inquiries.
• Record Keeping:
  Maintain organized, up-to-date accounts receivable files and adhere to established procedures for processing receipts.
• Team Support:
  Assist the finance team with month-end closing activities and other administrative duties.

• Education:
  
  training in Finance, Business Administration, Accounting, or a related field.
• Skills Required:
  
  Accounting and Microsoft Excel proficiency.
• Languages:
  
  An intermediate level of English (written and spoken).
• Experience:
  
  At least 3 of prior experience in an admin or finance role is mandatory.
• Bonus Points:
  
  Familiarity with Odoo or similar ERP systems will be highly valued.

Because at Travelgate, work should be rewarding, flexible, and fun.

• Shorter workdays in August (hello, summer!).
• Continuous training and development opportunities.
• The opportunity to be involved in various aspects of the Finance department.
• Permanent contract from day one.
• The opportunity to be part of a great team of professionals
• Monday Breakfast Club – because starting the week deserves a treat.
• Coffee machines and a variety of teas always available.
• Healthy meal fridge with nutritious options at €4.95.
• Free English classes to strengthen your skills.
• Negotiated health insurance rates with Sanitas.
• Free parking available at Parc Bit.
• Discounted gym rates at Campus Sport

• Dynamic, inclusive culture where ideas matter.
• Team get-togethers .
• Summer and Christmas parties that are truly memorable.
• Welcome pack including a backpack, water bottle and more.
• Fun Committee organizing monthly surprises and events.
• Pet Day and Bring Your Child to Work Day—yes,really!