Executive Assistant & Office Administration

Puesto: Executive Assistant & Office Administration )
About the Position  We are looking for a proactive and highly organized Executive Assistant & Office Administration to join our Executive Office in Madrid.
Por favor, lea detenidamente la información de esta oferta de empleo para entender exactamente qué se espera de los posibles candidatos.
In this role, you will provide hands‑on support to members of our leadership team, playing a key part in ensuring the smooth day‑to‑day running of the office.
This is a varied and fast‑paced position, ideal for someone who enjoys being at the heart of the business, is eager to learn, and is comfortable taking on a wide range of responsibilities.
You will be exposed to senior stakeholders and involved in multiple aspects of office operations, making this a great opportunity for development and growth.
Due to the nature of the role, a high level of professionalism, discretion, and confidentiality is essential. The position is based in Madrid, with a hybrid model (4 days in the office, 1 day remote).
Responsibilities   Provide support to the Executive members of the leadership t eam
Manage calendars, schedule meetings, and coordinate internal and external appointme nts
Arrange domestic and international travel, including itineraries and logist ics
Prepare and submit expense reports accurately and on t ime
Support the creation of presentations, reports, and other document at ion
Coordinate meetings and ensure all logistics are in pl ace
Assist with the organization of internal and external eve nts
Support onboarding administration for new hires (documentation, coordination, logisti cs)
Manage office supplies and procurement proces ses
Welcome and coordinate visitors to the Executive Off ice
Act as a point of contact for general administrative quer ies
Provide ad hoc support on projects and initiatives as nee ded
Required Knowledge, Skills & Abilities   Strong organizational and multitasking skills, with the ability to prioritize effecti vely
High attention to detail and a structured way of wor king
Excellent communication skills, both xhfqzwm written and ve rbal
High level of discretion and ability to handle confidential informa tion
Proactive, versátil, and solution-oriented min dset
Strong interpersonal skills and ability to work with senior stakehol ders
Ability to work both independently and as part of a team
Comfortable in a fast-paced, dynamic environ ment
Good knowledge of Microsoft Office (Outlook, Power Point, Excel, W ord)

Required Qualifications   Previous experience in an Executive Assistant, administrative, office support, or similar role
Experience supporting senior stakeholders is an adva ntage
Fluent in Spanish and English (both written and sp oken)
Based in M adrid

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