Office Manager ​/ PA

Department:  Office Administration

Location:

Gibraltar

Description
This is a key role to support the Senior Management Team based in Gibraltar, as well as support with office management and administrative tasks. The role will require proactivity, organisation skills and multi-tasking skills, requiring you to support a wide variety of activities.

MAIN RESPONSIBILITIES

First line of support for the Senior Management Team.

Managing diaries, arranging meetings & booking rooms/venues across various time zones, working closely with the PA group for scheduling the regular business cycle of committees and meetings.

Coordination of necessary travel and logistics for Management, working with our inhouse Business Travel team to make the relevant travel arrangements.

Providing coordination and logistical support for office based committees and meetings.

Working as part of the London & Gibraltar PA/Administration team to provide cover to other PA’s in absence.

General

Office management duties, as required.

Coordination of events and socials, both locally and internationally.

Management of local Health & Safety requirements in the office to ensure compliance and consistency in line with Peninsula policies.

Maintain filing systems, documentation and confidential records.

KNOWLEDGE, SKILLS AND EXPERIENCE
Essential

Experience in a similar role, as Office Manager or Team Assistant.

Must be comfortable with MS Office suite and in working with IT systems.

Works well in a team environment

Strong organisational skills with ability to multitask and prioritise tasks effectively.

Excellent interpersonal and communication skills, and ability to build good working relationships with all levels of seniority in the organisation.

Demonstrates an extremely flexible, ‘can-do’ and responsive attitude, and ability to work in a fast-paced, dynamic environment.

Proactive approach with ability to anticipate problems or situations ahead of them arising, ability to think ‘outside the box’ where necessary to resolve issues.

High level of attention to detail and a commitment to maintain high standards of accuracy and quality.

Demonstrates discretion and acts confidentially.

Fluent English language skills

Desirable

Spanish language skills

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