Construction Project Coordinator & Purchasing Lead High-End Residential Renovations | San Diego Coun

Pave Talent is hiring on behalf of a rapidly growing, female-owned design and construction firm specializing in high-end residential renovations throughout San Diego. Projects span Rancho Santa Fe, La Jolla, and Encinitas.
Quick Details:
Up to $3,000 USD/month (Independent Contractor)
Remote from Tijuana with 1–2 trips to San Diego per month
️ Bilingual English/Spanish required
Valid US tourist visa required for San Diego visits
About the Role
You'll be the systems backbone keeping multiple renovation projects organized, financially controlled, and running smoothly behind the scenes. This is a desk-first, process-driven role designed to free up field teams to focus on execution while you maintain complete operational control remotely.
You'll be the central hub connecting field operations with office management, ensuring nothing falls through the cracks. If you thrive on organization, love building systems, and get satisfaction from keeping complex projects perfectly coordinated — this role was designed for you.
What You'll Be Doing
Project Coordination & Systems Management
Set up and maintain all projects in Job Tread, keeping schedules, documents, timelines, and records current and inspection-ready
Transform raw spreadsheet data into client-ready presentations and approvals
Coordinate daily site photo uploads, inspection scheduling, and closeout documentation
Manage change orders from subcontractors quickly and accurately
Maintain and enforce Standard Operating Procedures (SOPs) to bridge field and office teams
Support weekly reporting and provide leadership with clear project visibility
Purchasing & Spend Control
Own centralized purchasing for all materials including tile, mirrors, vanities, custom cabinetry, and fixtures
Place orders with vendors, track delivery timelines, and flag long-lead items to prevent delays
Reconcile purchases against project budgets and approvals with complete visibility into spend
Centralize credit card usage and expense tracking across projects
Manage vendor paperwork, insurance documents, and compliance
Invoicing, Billing & Financial Tracking
Drive the client invoicing process by managing construction draw schedules and material billing workflows — this is the single biggest operational pain point you will solve
Process and send change orders promptly to keep project cash flow healthy
Input estimate data into Job Tread and generate client-facing outputs
Flag cost risks before they become problems
Compliance & Documentation
Maintain all subcontractor COIs, permits, and contracts
Support weekly safety logs and OSHA compliance documentation
Ensure all documentation is inspection-ready at all times
This Role IS:
A desk-first, systems-driven coordination role — the operational backbone of multiple projects
Highly detail-oriented, process-focused, and designed to protect the Superintendent's time The central point of control for documentation, purchasing, and financial tracking
This Role is NOT:
A site supervision, field leadership, or Superintendent role
Responsible for managing subcontractors in the field
A client-facing decision authority or a stepping stone into field execution
What You Bring

Required:

Bilingual English & Spanish (written and verbal) — non-negotiable
2+ years in project coordination, operations, or administrative roles
Strong comfort with project management software and ability to learn new systems quickly
Exceptional organizational skills managing multiple projects and competing priorities
Self-directed work style — you work independently and make sound decisions without constant oversight
Financial mindset — comfortable with invoicing, budgets, and spend tracking
Based in Tijuana with a valid US tourist visa and ability to travel to San Diego 1–2 times per month
Preferred:
Experience in construction, residential renovations, or construction operations
Familiarity with Job Tread, Buildertrend, Procore, or similar construction management platforms
Background in purchasing, vendor coordination, or procurement
Knowledge of San Diego permitting and compliance requirements
Why This Opportunity Stands Out
Competitive compensation up to $3,000 USD/month with flexible remote work from Tijuana
Tech-forward company actively automating with Job Tread, AI-powered workflows, and modern tools
Supportive, no-nonsense team culture that values innovation, efficiency, and respect
Build and refine operational systems in a rapidly scaling company where your impact is immediately visible
Female-owned business creating beautiful spaces across San Diego's most desirable communities
Bilingual team and established subcontractor network throughout the region
Ready to make an impact? Apply now and Pave Talent will contact qualified candidates within 48 hours. Confidential search — your application is fully private.