Administrative Specialist - Comunidad Valenciana

Puesto: Administrative Specialist - Comunidad Valenciana )
Vacancy:
Spain - Administrative Specialist  Si desea conocer los requisitos para este puesto, siga leyendo para obtener toda la información relevante.

Job Description    Insurance Management :
Handling the placement, renewal, and payment for all office and operational insurance policies, including Employer's Liability and Public Liability insurance.
Financial Administration :
Managing routine payments and financial processes such as warehouse rent, service fees, and other regular office expenditures. Preparing and submitting budget applications for administrative costs.
Facilities & Space Management :
Overseeing leasing agreements, renovations, maintenance, signage installation, and space planning for offices, warehouses, and staff accommodation. Managing relationships with landlords and service providers.
Procurement & Asset Management :
Procuring office supplies, equipment, and services for projects and daily operations. Maintaining and managing the fixed asset register.
Project & Event Support :
Providing comprehensive administrative and logistical support for company projects, exhibitions, and events. This includes coordinating logistics, venue arrangements, supplier management, and procurement of necessary items (e.G., signage, audio-visual equipment).
Employee Logistics Support :
Coordinating and addressing staff accommodation arrangements, managing vehicle subsidy programs, and providing general day-to-day operational support to employees.
Process & Compliance Administration :
Managing administrative processes such as updating bank mandates, processing pension scheme documentation, and maintaining records for audits. Ensuring all administrative activities comply with company policies.
Vendor & Contract Management :
Sourcing, liaising with, and managing vendors and contractors for various office and facility services.
General Office Operations :
Ensuring the office runs smoothly, including managing office supplies, handling incoming/outgoing mail, and acting as a point of contact for office-related inquiries.
Qualifications   Bachelor's degree in business administration, management, or a related field.
Minimum of 3 years of experience in an office management, administrative specialist, or similar role.
Advanced fluency in Spanish & English; is essential.
Proven experience in managing office budgets, payments, and basic financial administration tasks.
Strong experience in facilities management, vendor coordination, and event/project support.
Excellent MS Office Skills, with high proficiency in Excel for tracking and reporting.
Highly organised, with strong planning, prioritisation, and execution skills.
Proactive can-do attitude with the ability to work independently and self-motivate.
Possess a positive, solution-oriented attitude with a natural focus on process improvement and identifying new opportunities to enhance office efficiency.

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