Administrative Coordinator

An admin wizard wanted.

We're the Internal Services team - team behind the scenes making the magic happen: so our operational teams can deliver smoothly and stay happy doing it (or, at least, admin-hassle free:) ). We're spread across different locations, but we're a close, integrated crew who genuinely love what we do - and we're looking for one more amazing person to join us and share the joy (and ok, pain, sometimes, too).

Location:

Spain - onsite, remote & hybrid options: whichever works best for you!

Why E&C Consultants?

You can read more details here:
Becoming an E&Cer, but in big lines:

We are a  Great Place To Work®certified  company - employee satisfaction stamped by our staff

We implemented a  Flexible and Empowering Culture -  we pioneer with ourunique Teal management style, which includes  Empowerment, Ownership, Self-Management, Integrity, Transparency  and  Trust

We offer  46 days off / year  (yes, 46!) regardless of the country you live & work in

What will you do?

As the go-to person for all things people and office operations, you'll keep our day-to-day running smoothly while supporting E&Cers:

Own the payroll process  by partnering with our external payroll providers to ensure salaries are paid accurately and on time, while keeping contracts, benefits, and employment conditions fully compliant with legislations

Be the first point of contact  for employees, providing support on payroll, holidays, leave, contracts, benefits, travel arrangements, office equipment, and a wide range of day-to-day administrative questions

Coordinate with external partners , including accountants, insurance providers, and other local stakeholders, ensuring information is shared accurately and efficiently

Keep the office running like clockwork  by managing office supplies, equipment, correspondence, visitor reception, incoming calls, and relationships with service providers (e.g. maintenance vendors)

Oversee workplace resources , including fleet, mobile phones, internet services, laptops, and other office equipment, ensuring everything is available and functioning smoothly

Coordinate business travel  for the employees, arranging flights, accommodation, car hire, and itineraries to ensure hassle-free travel

Jump in wherever needed , providing proactive ad hoc support to help the team and business operate efficiently.

What makes you a perfect match?

Fluent English and Spanish is a must (verbal and written) – any other language is a plus

Relevant experience inadministrative support

Exceptional organizational skills

Agility to respond to changing priorities, demands and timelines

A “can-do” attitude, a mind-set of process improvement and willingness to learn new skills

Reliability, trustworthiness and maintaining confidentiality

Good knowledge of Microsoft Office

Through my application for a role with E&C I hereby authorize the Company to process my personal data for the purposes of the job recruitment. I declare that I am aware of the voluntary submission of data and I am informed about the right to access the data and the right to correct it.

Your personal data will be processed by E&C Group BV with its registered seat in Kortrijk, Belgium and its affiliates for the purposes of the recruitment process only. The list of all affiliates may be found c.eu.

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