Bilingual Executive Assistant

Private Equity, Valencia

Our client, a prominent international Private Equity firm, is currently seeking a Bilingual (English speaking) Executive Assistant to support 2-3 investment professionals across varying jurisdictions (mainly European).

Responsibilities include but are not limited to:
Manage complex diaries with flexibility to meet frequently changing requirements
Anticipate scheduling conflicts before they arise
Strategic set up of meetings/video calls with multiple participants based across global time zones
Detailed meeting and event coordination: room bookings, catering, guest registration, and restaurant reservations
Manage point to point travel logistics, taking cost and comfort into account:: flights, hotels, visas, transfers etc. often subject to last minute changes
Act as a key point of contact for portfolio companies and key stakeholders - handle communications with discretion and professionalism
Assist with preparation of materials such as presentations, pitch decks for internal/external meetings
Contribute to firm-wide initiatives and special projects, including internal and external events and merchandising activities
Reconcile credit card and submit multi-currency expense reports, maintaining accuracy at all times
Maintain trackers, providing follow up to ensure project progress and keep accurate records
Build relationships with other EAs across the firm's Spanish and global offices. Act as a trusted member of the support team
Ad hoc support for investment professional and wider team as required

Candidates will ideally have a Bilingual level of English (the role will be undertaken predominantly in English), whilst additional languages such as German are preferred. A solid grasp of standard Tech and applications (Office, Google Workspace, Slack, etc.) is required, whilst AI prompt curiosity will be viewed positively. It is essential that candidates have at least 3-5 previous experience as an Executive Assistant in an international professional services setting (financial services or consulting will be viewed favourably).

The ideal candidate will be proactive, perceptive, highly organised and enjoy working in a dynamic environment - taking last minute changes in their stride. They will be able to anticipate as well as deflect with tact. This role is ideal for a candidate looking for a busy position with a blend of local/global contact.

Location – Valencia
Salary – Circa €33,000 + Discretionary bonus
Timetable - Full time (generally 9-18h but flexibility to occasionally start earlier and work later depending on coverage)
Hybrid work approach (1 day wfh)
Incorporation – ASAP
Contract - Permanent

Candidates are advised that this firm performs background checks following the extension of a conditional offer.

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.

VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.
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