Document Controller

Strong Administration experience

Controlador de documentos, Zaragoza

Mercury es el líder europeo en soluciones para la construcción.

Document Controller, Spain

Mercury is the European leader in construction solutions. We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.

We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.

At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.

Key Responsibilities Of

The Role

Gathering information for implementing the new project.

Documenting the project details.

Working on Digital platforms such BIM 360, ACC, Forma, Procore, CX Alloy and Asite etc.

Management of document control software system ensuring that all parties receive adequate training and then use the system.

In some cases, the client could operate on a different platform than Mercury, the document controller will be fully responsible for transferring the information between the platforms.

Ensuring the timely distribution of documents & drawings to project personnel.

Working in accordance with company procedures & guidelines.

Distribution of drawing transmittals, Reviews, RFI’s and submittals to client, designers and subcontractors.

Submission of documents and creating transmittals

Receiving and full quality check of all drawings and documents transmitted by the lead consultants.

Managing the project naming convention and ensuring all the documents on the system named as per the agreed naming convention.

Implementing and checking the naming convention on the project as per the company and project requirements.

Tracking the pending documents through weekly progress reports.

Notifying the involved for taking appropriate action on the pending documents.

Export files in the required format.

Managing and tracking the time management system, reporting regularly.

Return of quarantined documents to the issuer for full correction and re-issue.

Maintenance of controlled document registers and associated documentation.

Update the master document register (MIDP) on daily basis.

BIM
360 (or any other platform used on the project) Administration: adding members licenses, adding new companies.

Implement, upload and manage the O&M file on the project and transfer all the information to the client platform as per the project requirements.

Full control of the Mercury platform and the client platform.

Assistance with day to day activities, including administration duties, helping develop SOP’s, training, Document creation etc.

Producing different reports for PM, Client, BI.

Data entry on SAP, Running SAP reports and queries.

Maintain up to date Org Charts.

Taking meeting minutes where required for PM.

Liaising with Scheduler, Safety Manager, Client, project team ..etc.

Developing and maintaining filing systems.

General Administration including typing, printing.

Cover for the Time Administration of the Project when required.

All other duties associated with this role.

Essential Criteria For

The Role

Strong Administration experience

Min 3 years relevant experience

Fluent in English language

PC literate with competency in Microsoft Word, Excel, Outlook

Ability to liaise and manage all site paperwork

Excellent telephone manner

Attention to detail

Ability to multitask and work under pressure

Strong interpersonal and Organisational skills

Pride in the quality and presentation of work

Excellent communication skills

Desirable Criteria

Experience in the construction or engineering industry advantage but not essential

Experience using…