Chief of Staff; Operations​/part-time or freelance

Chief of Staff (Operations / part-time or freelance)

Location: TNGE Cologne, North Rhine-Westphalia, Germany

Employment type: Part‑time (10–15 hours per week)

Seniority level: Director

Job function: Administrative

Business & Operations Ownership

• Manage invoicing, expenses and payment tracking
• Coordinate with accountants, contractors and external vendors
• Own contract administration (template management, preparing and sending agreements, tracking redlines, versions, signatures and deadlines, ensuring completion and proper filing)
• Maintain and continuously improve Notion, CRM, Google Drive and operational workflows
• Prepare briefs, summaries and research projects
• Support client onboarding and project coordination
• Create job ads for recruitment, screen candidates and conduct first‑round interviews
• Drive business development and growth projects

Executive & Personal Support

• Own complex calendar coordination across multiple time zones
• Plan and manage travel
• Handle reservations, scheduling and personal admin
• Triage inboxes and support day‑to‑day communication

• Minimum 2 years experience in Operations, Coordination, Chief of Staff or agency roles
• Confident handling global contract workflows and terminology
• Exceptionally organised, reliable and highly detail‑oriented
• A clear, professional communicator
• Fully fluent in German and English
• Tech‑savvy across Google Workspace, Notion, Canva, Figma, Stripe, Lexware
• Discreet, trustworthy and comfortable working closely with founders
• Independent, proactive and able to anticipate needs
• Available 10–15 hours per week, starting immediately

• Worked in beauty, fashion, wellness or creative industries
• Supported founders or boutique agencies before
• Brings strong research skills and operational thinking

We work with global leaders and breakout beauty brands—fast, strategic and just the right amount of obsessed. No hierarchy, no fluff. You’ll work closely with our founding team, own real projects and be part of a remote culture that’s sharp, creative and human.