UN Women: Human Resources Assistant, Operations Support, Bonn, Germany, G5 FTA - Bonn, Germany

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource (HR) Division is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources services, i.e. strategic workforce planning, recruitment and selection, personnel administration, organizational and design, learning and career development, the provision of HR management information and tools to support strategic decision making, and for the continuous development and improvement of human resource operations, policies, methods and advisory services aligned to UN Women evolving business needs.

Under the overall guidance of the HR specialist and day-to-day supervision by the HR Analyst, the HR Assistant supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The HR Assistant promotes a client, quality and results-oriented approach.

Note:

Locally recruited General Service category positions with UN Women in Bonn are open to nationals of Germany and applicants with valid employment authorization to work in Germany.

• Provide support on contract management (including with e-requisitions and purchase orders for consultants/ contractors), operations and HR procurement matters internally and with service providers.
• Provide administrative support to conferences, workshops, and retreats.
• Monitor and maintain office stationery supplies including maintenance of stock list of stationery, distribution of stationery
• Provide support to preparation of procurement plans for the Division.
• Provide support to procurement processes and logistical services.
• Arrange travel, and other logistics for the HR team.
• Coordinate logistics for meetings, events, ensuring all arrangements are made efficiently and within budget.
• Maintain filing system ensuring safekeeping of confidential materials.
• Utilize specialized software or tools to assist with tasks suchas data entry, report generation, or document preparation.
• Generate procurement related reports; research and draft responses to queries;
• Source Purchase Orders (PO) for consultants and interns;

• Prepare and process standard contracts, extensions and renewals for consultants, checking documentation for completeness and escalating exceptions to the supervisor.
• Coordinate with hiring units, HR and Finance to ensure timely contract issuance.
• Maintain contract trackers and records.
• Draft responses to routine queries on contract administration, referring policy questions to HR.
• Provide administrative support to recruitment and selection of affiliate personnel, as required.

• Provide administrative and policy support for the Internship and Fellowship Programme
• Review and clear terms of reference and selection packages for Interns and Fellows;
• Maintain staffing lists and reports, as required;
• Perform Leave Monitor duties.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

• Integrity;
• Professionalism;
• Respect…