Manager of Fleet Services

Environmental Maintenance Services Center
Cuyahoga Heights, OH, USA

JOB SUMMARY

Plans, manages, and organizes the activities of the Fleet Services department. Responsible for managing efficient preventive and corrective maintenance programs for the District's fleet equipment using asset management principles to ensure equipment reliability while minimizing life cycle costs. Ensures that equipment is properly maintained to support the wastewater treatment plants, collection system and other District departments. Evaluates and recommends which maintenance activities require outsourcing and administers the maintenance and service contracts for all fleet equipment.

Responsible for developing and managing the Fleet Services department's budget. Recommends and leads the procurement of fleet equipment for all budget centers within the District. Performs other duties of a similar nature.

ESSENTIAL FUNCTIONS

• Manages the day-to-day activities of the fleet services staff.
• Develops and implements departmental goals and monitors the alignment with Maintenance Services and strategic goals.
• Inspects work in progress to ensure conformance with established maintenance, repair and overhaul procedures.
• Oversees, assesses, evaluates and improves the maintenance and repair of the District's fleet equipment. This equipment consists of but is not limited to cars, light duty trucks, sewer jet-vac trucks, construction and landscape equipment, trailers, emergency generators, fuel storage systems, marine equipment, portable trash pumps, forklift trucks, aerial equipment, hydraulic equipment and other miscellaneous equipment.
• Establishes maintenance, repair and overhaul procedures. Establishes safety work rules and enforce safe work practices. Directs and implements processes to work within District policies and procedures to meet standards and maintain safety. Inspects work in progress to assure conformance with established maintenance, repair and overhaul procedures.
• Initiates purchases of tools, material, supplies and parts. Coordinates necessary stock items with storeroom.
• Schedules work to be performed by vendors including recalls, warranty and repairs. Defines the scope of work, obtains quotations and arranges for contract services when necessary.
• Establishes priorities for resource utilization and identifies the need for capital expenditures.
• Integrates verbal and numerical information to create reports that are understood by a wide variety audience and to estimate staffing and resource needs.
• Manages department personnel. Conducts formal hiring interviews. Makes selection and promotion recommendations. Coaches, mentors, and manages performance of subordinates. Evaluates personnel performance. Identifies and ensures appropriate and timely training and development. Resolves disputes and maintain discipline and morale. Participates in grievance hearings and holds disciplinary hearings. Initiates and recommends disciplinary actions.
• Utilizes computerized maintenance management system to plan, schedule and assign the inspections, maintenance, repairs and overhaul of a wide variety of motor vehicles, trailers, generators and other gasoline or diesel-powered equipment. Keeps detailed records and generates reports.
• Responsible for initiating and writing fleet accident reports.
• Creates and manages the operating expense budget for the Fleet Services department.
• Recommends appropriate vehicle and other equipment purchases to District budget center heads.
• Assists departments by evaluating needs, developing specifications and preparing bid documents for new vehicles and other fleet equipment. Evaluates bids and prepare recommendations. Receives new equipment and inspects to assure conformance with specifications.
• Ensures proper usage and provides guidance for the Emergency Response Plans and plays a role in the District's incident command system and participates in emergency response drills.
• Recommends and executes cost effective methods for disposal of the District's used fleet equipment.
• Performs other duties of a similar nature as may be required.

MINIMUM JOB REQUIREMENTS

EDUCATION

Candidate must possess an associate degree,…