Upper School Principal Assistant

Principal’s Assistant Responsibilities and Job Description Job Title

Principal’s Assistant (Upper School)

Upper School Principal

Under the supervision of the Principal, the Principal’s Assistant provides support to the school principal in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Principal; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

• Works with the school principal to establish a safe and secure learning environment for students and staff. Assists in the development of plans for emergency situations in collaboration with other administrators, staff and public safety agencies.
• Assists the school principal in providing support for students and their families.
• Monitors halls, school grounds, and student movement to ensure a safe and orderly environment at the assigned school.
• Attends and supervises after-school, evening, and weekend school sponsored events and activities as assigned.
• Articulates and supports school safety initiatives to the faculty and school community.
• Seeks ways to develop and sustain a climate of mutual respect between and among the students and adults who participate in the school.
• Models non discriminatory practices in all activities.

• Performs diverse office-related responsibilities within areas and limits of authority as delegated by the school Principal; coordinates and organizes office activities and coordinates flow of communications and information for the Principal.
• Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively and recommends action as appropriate.
• Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
• Inputs a variety of information into an assigned system; assures accuracy of input and output data.
• Maintains confidentiality of various aspects of school operation including sensitive and personal information.
• Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.
• Updates absence and timesheet information for assigned personnel.
• Serves as an information resource person and liaison between schools, departments, the business office and other locations; disseminates accurate and timely information and direction to students, parents, staff and visitors.
• Assists with registration duties, as needed.
• Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns.
• Receives and greets visitors and provides information to parents and the public, as needed; screens correspondence and telephone calls for administrator and staff.
• Establishes, maintains and assures proper use of confidential files including student, personnel.
• Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school, business office or assigned area; types and composes a variety of materials from verbal or written instruction.
• Attends and participates in assigned meetings and training; prepares minutes from notes as required.
• Updates and maintains multiple calendars as assigned; organizes appointments and meetings and makes arrangements for school visitations and facility use.
• Assists with planning school events and field trips as needed; arranges travel for assigned personnel as required.
• Answers questions and resolves situations involving students, parents, public, location staff and business office personnel through knowledge of school policies and general GIA rules and regulations.
• Operates a variety of office equipment including a copier, fax machine, computer, assigned software, etc.

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