Documentation Specialist (m​/w​/d

Business Support Administrator / Document Controller (Construction Project)

Key Responsibilities

Manage and coordinate the flow of project documentation within the PIMs system.

Ensure all project documents are accurately processed, maintained, and distributed according to project procedures.

Upload, track, archive, and retrieve technical and project-related documentation.

Monitor document revisions and maintain document registers.

Provide administrative support to the construction project team.

Requirements

Fluent in English (written and spoken).

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams and Sharepoint
.

Experience in document control, administration, or a similar support role.

Excellent organizational skills and attention to detail.

Ability to manage multiple priorities in a fast-paced and dynamic environment.

Strong communication and interpersonal skills.

Ability to work independently and as part of a team.

German language skills are an advantage.

Previous experience as a Document Controller or in a similar construction/project-based environment.

Technical or engineering background beneficial.

Knowledge of document management systems and BIM-related documentation processes.

Experience with in the construction, engineering, or infrastructure sector.

Personal Attributes

Structured and detail-oriented.

Reliable and responsible.

Flexible and adaptable to changing project requirements.